Fairlington Arbor
Board of Directors' Meeting

April 25, 2000

Board Members Present: Patricia Schoen, Tom McQuillan, Jincy Boerner, Ann Rogers, and Gus Wescott.

Management Present: Mike Maloney, CFM Management Services, and David Pollard, Facilities Manager

No homeowners were present.

Ms. Schoen called the Board meeting to order at 7:05 PM.

Ms. Boerner moved and Mr. McQuillan seconded that the minutes of March 28, 2000 be approved with one minor change. The minutes were approved as amended: 4-0-1 (for-against-abstain).

VP Community Affairs: Ms. Rogers presented the draft of the May Arbor Memo for comments and input.

VP Grounds: Ms. Boerner reported that the Landscape Committee would like to be more involved in planting. Ms. Boerner moved that the Board approve up to $200 for annuals and perennials to be planted in three designated planters. Mr. McQuillan seconded the motion. The motion was approved: 5-0-0.

Mr. McQuillan asked Mr. Maloney to confirm at the next Board meeting that payments to the Merrill Lynch account are customarily effected by wire transfer and to explain why the most recent payment was made by check. He explained that apparent delay to receipt of funds by Merrill Lynch put the Money Market account in a negative position, affecting a check written to Gateway for the new office computer.

Mr. Maloney reported that he had turned over the materials from the Annual Election Meeting to Mr. Pollard.

Ms. Schoen asked that the computer purchase in the amount of $2,359.00 be reflected as a miscellaneous operating expense item and that the Merrill Lynch account be reimbursed for the expenditure.

Mr. McQuillan reported that a Treasury strip would mature on 5/15/00 in the amount of $175,000.00. He moved that $150,000.00 be rolled over into another Treasury strip and the balance of $25,000.00 be paid into the Merrill Lynch Money Market account to cover upcoming expenses. Ms. Boerner seconded the motion. The motion was approved: 5-0-0.

Mr. McQuillan presented a letter from the Virginia Department of Taxation stating that the Association’s overpayment of $165.00 in FY1999 would be credited to the tax obligation for the year ending 10/31/00. Mr. McQuillan pointed out that the Association claimed credit for an overpayment of $294.00. He asked Mr. Maloney for copies of the checks paid to the Department of Taxation.

Mr. Wescott presented an architectural guideline document—a list of answers to the questions most commonly asked by co-owners. He took input from the Board and said he would come back to the Board with revised guidelines for approval at the next Board meeting.

The Board discussed matters pertaining to delinquent accounts.

Mr. Wescott moved and Ms. Boerner seconded that the meeting be adjourned at 8 PM: (5-0-0).