Fairlington Arbor March 27, 2001
HOMEOWNERS FORUM: NONE in Attendance Approval of Minutes of February 27, 200l Ms. Schoen, Ms. Boerner, and Mr. McQuillan suggested amendments to the minutes of the February 27 meeting. Ms. Schoen asked for a motion to approve the minutes as amended. Ms. Boerner made a motion, seconded by Mr. McQuillan. Approved 4-0-0. BOARD OF DIRECTOR'S MEETING Ms. Schoen noted that the packets for the April 26, 2001 Annual Election are in good order. Ms. Schoen further reported that there are four (4) candidates for this years election. Mr. Maloney explained how the bulk proxy votes will be processed. Discussion on how proxy votes are initiated and designation of person or persons who are to be bringing in proxy votes ensued. An agenda question arose from Ms. Boerner to rearrange the agenda at the Annual Election meeting to keep the meeting to a manageable time-frame. It was noted by Mr. Maloney that the Board must follow the bylaws on this matter. Mr. Michael Smith requested in writing that the Board waive the written guidelines on the placement of satellite dishes in common areas. Mr. McQuillan recommended that Mr. Smith be informed that the Board is holding any further action on this pending review by the Building Committee and their recommendations to the Board of Directors. VICE- PRESIDENTS REPORT: Ms. Jincy Boerner, Chairman, Landscape Committee Ms. Boerner reported that bulbs for the flowerbeds would be needed in the fall. Ms Boerner will complete this work with a few volunteers. Ms. Rogers had no report. There was discussion of non-residents use of the property facilities, i.e., tennis courts, pool, etc. This will be reviewed in the future and appropriate action taken as warranted. TREASURERS' REPORT: Mr. McQuillan, Chairman Mr. McQuillan reported on Ms. Anne Plante's explanation of the First Union Money Market Account. This account was the vehicle for the interest deposits on the investments. It was suggested by Mr. McQuillan to close this account. Mr. Maloney stated that it would be done by the end of the month. FACILITIES REPORT: Mr. Pollard No Report MANAGEMENT REPORT: Mr. Maloney, CFM Management Mr. Maloney reported on several delinquent accounts. A motion was made by Ms. Boerner that the outstanding funds owed by resident at 3464 A South Utah Street be written off. Seconded by Mr. McQuillan. Passed: 4-0-0. Finalization of the Building Committee Guidelines. A motion made by Ms. Boerner to finalize said guidelines. Seconded by Ms. Rogers. Passed: 4-0-0. NEW BUSINESS A discussion on the Social Committee Guidelines was held. Ms. Rogers will rework the wording and submit it at a later meeting for review by the Board. The regular meeting was adjourned at 8:20 p.m. to allow the Board to go into Executive Session. The Board came back into open Session; a motion was made to adjourn the meeting at 8:30 p.m. |