Fairlington Arbor
Board of Directors' Meeting

October 24, 2000

Board Members Present: Patricia Schoen, Jincy Boerner, Ann Rogers, Gus Wescott, Tom McQuillan
Board Members Absent: None
Management Present: Mike Maloney, CFM Management Services, Dave Pollard, Facility Manager

HOMEOWNER FORUM

Homeowners Present: Avis Black, Eva Lindsay, Diann McCormick, Vicki Langbein, Annamarie Gildea, Sharon VanMeter

Avis Black spoke to the Board regarding the landscaping planned on the grounds in front of her townhouse and the Boards’ process for gathering homeowner input for projects in the community. She wished to be a participant in decisions and offered a written proposal on her ideas. She was thanked by the Board. Ms. Boerner noted that the Arbor Landscape Committee has two Master Gardeners, Diane McCormick and Eva Lindsey. Ms. Schoen noted that Board will review and formulate specific guidelines for each committee.

Ms. Gildea requested that the Board post the agenda on the back door of the office. Ms. Schoen informed Ms. Gildea of the timeline in which the board packet is prepared and ready by Friday prior to the Board meeting. Ms. Gildea also wanted to know when the next architectural committee meeting will be held. Ms. Schoen advised that new guidelines for re-convening the Building (Architectural) committee would be announced in a future newsletter.

Ms. Schoen opened the meeting at 7:35 p.m.

MINUTES

Ann Rogers moved and Ms. Boerner seconded a motion to approve the minutes of the September 26, 2000 meeting as submitted. Minutes were approved 4-0-1, one abstaining, Mr.McQuillan, who was not present at the September 26, 2000 meeting.

A variance request from homeowners at 4425 South 36^th street, renovation of kitchen. Ms. Rogers moved that the variance be approved, seconded by Ms. Boerner. Motion Passed 4-0-1 abstention was Mr. McQuillan because it is his variance request.

Ms. Schoen reported on the response from owners at 4300 south 36^th street regarding the window air conditioning unit. The request was to assist the homeowner in lessening the exterior noise around her home. It was suggested that alternative interior controls are available, even with a doctor’s approval if necessary. It was suggested that the window unit be removed and alternatives be given to the homeowner in the form of a letter from the Board. Ms. Boerner moved that the homeowner be notified by letter that the air conditioner be removed in compliance with the guidelines and provide recommendations for alternative noise-deadening methods. Seconded by Ms. Schoen. Motion passed 5-0-0.

Ms. Schoen reported on a letter from Fairlington Citizens Association to the Board asking for all the Villages in Fairlington to assist in the upkeep of the lights that illuminate the signs at the entrances to Fairlington Arbor. The cost outlined was given as $110.00. Ms. Rogers made a motion to contribute $110.00. Seconded by Ms. Boerner. Motion passed 5-0-0.

VICE-PRESIDENT’S REPORT

Mr. Maloney reported on a letter sent to Mr. Franks regarding his insurance claim for an inside burst water pipe. Mr. Maloney asked if the Board would like the Association’s insurance agent to draft an overview of this policy for the Arbor newsletter, and the Board agreed.

There was discussion on the garbage situation in Court 1. It was noted that anyone seeing individuals doing such should call a Board member and report who is responsible.

Court 3 is having its roofs painted, and currently two out of the three have been completed.

TREASURERS’ REPORT

Mr. McQuillan reported that the financials for the month looked fine. He had a question for Mr. Maloney regarding the balance sheet, page 2, listing the Merrill Lynch T - Strips, it shows that it matured on 8/15/2000 and it was cashed in. Mr. Maloney stated that it will be reflected in the next month’s statement, and will at that time show that it had been redeemed at maturity. Mr. McQuillan made a Motion that the Board approve the Merrill Lynch T-Strip ($88,000) that matures 11/15/2000 be cashed in. Seconded by Ms. Schoen. Motion passed 5-0-0.

Mr. McQuillan reported on an e-mail from Ms. Hodapp suggesting that income over expenses be allocated into a reserve account. Ms. Schoen seconded a motion by Mr. McQuillan that the Board do so. Motion passed 5-0-0.

It was suggested by Mr. McQuillan that Merrill Lynch be informed of those on the Board that have signatory privileges. Ms. Schoen asked that more signature cards be obtained. Mr. McQuillan made a motion to secure such signature cards as to reflect the current members who have signatory privileges. Seconded by Ms. Rogers. Motion passed 5-0-0.

NEW BUSINESS

Ms. Schoen questioned Mr. Pollard regarding the fiber optic cables being laid in the Community by Arlington Cable, asking about contract renewal. Mr. Maloney explained that Comcast is now what was Arlington Cable, and he had contacted Pete Philbin to find the original contract of 2 ½ years ago, so that this matter can be taken care of. Ms. Schoen and Ms. Rogers would like to have the contract express in writing the future plans for digging up and laying of cables and resurfacing the areas in Fairlington Village that are disrupted. It was asked that Mr. Pollard find out a specific as possible time-line for work to be done through the winter months also.