Fairlington Arbor
Board of Directors' Meeting

August 22, 2000

Board Members Present: Patricia Schoen, Jincy Boerner, Ann Rogers, Tom Mc Quillan
Board Members Absent: Gus Wescott
Management Present: Mike Maloney, CFM Management Services

HOMEOWNER FORUM

One homeowner present: Anne Marie Gildea

Ms. Gildea presented a letter to the board which represented 56 owners who were in agreement that skylights were needed and asked the board to reconsider reconvening a committee to look at the architectural guidelines for the community. Ms. Schoen accepted the letter with the understanding that the discussion on the matter would not be taken up at this current meeting.

Ms. Schoen opened the meeting at 7:05 p.m.

Minutes

Approval of the minutes of the July 25, 2000 meeting. Insure individual transcribing has a copy of previous meeting minutes. Board members should be addressed as Mr. or Mrs., not by first name. The budget should be amended to reflect that the real estate taxes are included in the proposed budget that we are sending to the homeowners, not included in the unit as stated.

Ms. Schoen asked for a motion that the minutes be approved as amended. Motion made by Ms. Boerner and seconded by Mr. McQuillan. The minutes were approved: 4-0-0 (for-against-abstained).

New Business

The board members reviewed the budget packets to be mailed to the homeowners. The cover letter signed by Mr. McQuillan is fine. Drop 5th paragraph and names should not appear, as well as the 4 paragraph, correct the spelling, "held", not "health". Enclose the reserve schedule with the budget in the mailing and the cover letter, proxy, agenda, prepared budget, approved schedule, and the mailing will be dated August 22, which is the meeting that it was approved.

The Board discussed the purchase of copying machine use for newsletter. Possible lease or buy options discussed, warranty provisions and service. Price $2500.00 for a Xerox copier. Newsletters cost currently approximately. $88.00 per month. Funding would come out of administrative miscellaneous costs and depreciation of machine over the years will accrue.

Ms. Schoen asked that a motion be made for Xerox copier to be purchased with a 3-year service contract/warranty at a cost not to exceed $3,000.00. Seconded by Ms. Boerner. Approved: 4-0-0.

The Board discussed the existing satellite dish guidelines. Currently there are formal guidelines, but FCC has allowed owners the right to place one on their property, but not in common areas.

Move to approve the management agreement for the year 2000 by Ms. Schoen, covering Nov. 1, 2000 -October 1, 2000. Motion for approval made by Ms. Boerner, seconded by Ms. Rogers. Approved: 4-0-0.

Variance request regarding a pull-down attic stairway. Motion made to approve pull-down attic stairway by Ms. Boerner, seconded by Mr. McQuillan. Approved: 4-0-0.

VICE-PRESIDENT'S REPORT

• VP Community Affairs: Ms. Ann Rogers discussed an article concerning a recall on the water heater and asked that it be included in the next newsletter. Include information from the Landscape Committee meeting to be held in the upcoming newsletter, as well as the budget meeting. The end of the season pool party will include owner's dogs being present and Ms. Schoen mentioned that the bakery would provide ice cream treats in dog and cat shapes and bones.
• VP Grounds: Ms. Boerner reported that a petition was received requesting that wood bench be placed on the grassy area in the rear of south 34th and side of South Utah. With the under-utilization of the tennis courts and repairs and costs of maintaining them, finding alternate use of the space may be a good idea. Motion made by Ms. Rogers to move bench not being used on property on tennis courts and plants be put in the storm drain area. Seconded by Mr. McQuillan. Approved 4-0-0.

TREASURERS' REPORT

Mr. McQuillan talked with Merrill Lynch regarding the t-strips that had matured. They had been rolled over as directed. Financials appear to be in order. He asked Mr. Maloney to look at the Variance Report Total Reserves Variance.

ADJOURNMENT

Ms. Boerner moved adjournment. Ms. Rogers seconded. The meeting was adjourned by unanimous vote at 8:05 p.m.: 4-0-0.