Fairlington Arbor June 27, 2000
HOMEOWNER FORUM No homeowners present. Ms. Schoen opened the meeting at 7:05 p.m. Minutes: Mr. Wescott moved and Ms. Boerner seconded a motion to approve minutes of the May 23, 2000 meeting as corrected. The minutes were approved: 4-0-0 (for-against-abstain). New Business The Board discussed the account of an owner who has forwarded a letter to Mr. McQuillan. There are unusual circumstances that are being researched through the bank. Mr. Maloney will forward a response to the owner. Pat Schoen reported on a request from homeowner at 3474B, South Utah, for shrub or fencing to be installed between buildings, to block it off from pedestrian traffic. It was discussed and decided that it will not be done at this point, but rather the situation will be monitored and a letter sent to the owner outlying what the owner is permitted to do in this area. No fence would be permitted. Planting would be permitted after approval by Mr. Pollard. A homeowner forwarded a letter to the Board expressing her views and suggestions. Ms. Schoen stated that a written response should be made, thanking the homeowner for her letter and taking the time to write us with her concerns. The Board will address the two issues discussed in the letter. Ms. Schoen asked Mike Maloney of CFM Management Services to write the response to the homeowner, and he stated he would give Ms. Schoen a call when it is in draft form. An owner called Ms. Schoen requesting to attend tonight's meeting to address her concern and was informed it was on the agenda. The owner said there seemed to be a 99 percent improvement in the situation. A response will be sent to her expressing our thanks for her letter bringing it to our attention and that we are glad of the improvement and will continue to monitor. Homeowner at 4314 South 360' Street Variance Request was approved by 3 Board members and is ratified by vote. Motion to approve contract with Morgan and Cheves, Inc., for insurance renewal in the amount of $24,725.00 by Mr. Wescott, seconded by Ms. Rogers and approved 4-0-0. Ms. Boerner brought to the attention of those present an article referring to Fairlington Arbor to be placed in the Fairlington at Fifty book. It was noted that the article would highlight the grounds and the hundreds of trees and shrubs in the community. VICE-PRESIDENT'S REPORT
MANAGEMENT REPORT
TREASURER'S REPORT Ms. Schoen reported that collections are in good condition. A meeting of the Finance Committee is scheduled for Thursday, July 13, to work on the preliminary budget. Dave noted a duplicate address for 2 different homeowners, which may impact the selling of one of these units. Mike Maloney stated that the discrepancy in address was most likely a typographical error and would not impact the report, as the report will not be changed until the check for settlement is cleared. Ms. Schoen reported that Mr. McQuillan wants to know why there is a deficit. Ms. Schoen stated that Mr. McQuillan noted that under "Total Pool Expenses," there was a comment "need to retrend budget for actual monthly expenditures." Mike Maloney responded that there were some repairs and two (2) months of management fees paid in May, so this will necessitate a retrend in the budget. Ms. Schoen questioned why the June payment was paid in May. She was told by Mike Maloney that an error occurred in the timing of the preparation and that the July payment would not be made until the end of July. He and Dave are aware that the pool company owes the community a reduction in the contract due to operation problems. MANAGEMENT REPORT Mike Maloney, CFM Management Services: Copies were given to each Board member present of an update of the Legislative session. He pointed out the report gives information on what happened on the Property Owners Act, the Condominium Act and what is still pending. He cited information on page 6, which spoke to "reserves." ADJOURNMENT Mr. Wescott moved adjournment. Ms. Boerner seconded. The meeting was adjourned by unanimous vote at 7:55 p.m.: 4-0-0. |