Fairlington Arbor May 23, 2000
HOMEOWNER FORUM Ms. Schoen opened Homeowner Forum at 7 PM. A co-owner addressed the Board on the topic of trash and large items that are routinely placed at unauthorized times in an area adjacent to her unit in Court 6 and requested Board intervention to correct the situation. A co-owner requested (1) a variance request to install patio doors; and (2) a change to Arlington "No Parking" signage to make egress from her court safer. Ms. Schoen said the Board would look into these matters and respond to the co-owners. BOARD MEETING Call to Order None recorded. Minutes Mr. McQuillan moved and Mr. Wescott seconded a motion to approve the minutes of April 25, 2000. The minutes were approved: 5-0-0 (for-against-abstain). New Business The Board considered a co-owner's written request for the waiver of late and legal fees. The Board asked Mr. Maloney to provide for Board review all correspondence between the parties involved. The Board determined that Ms. Rogers and Ms. Boerner would be responsible for submitting the Arbor's contribution to the online version of Fairlington at Fifty to meet the FCA's June deadline. A co-owner's request for minor landscaping work was passed to Mr. Pollard for review. Old Business Mr. Wescott presented revised architectural policy guidelines. Mr. McQuillan moved that the draft, with minor changes recommended by Mr. Maloney, be attached to the next newsletter for the information of the community. Mr. Wescott seconded the motion. The motion was approved: 5-0-0. Vice Presidents' Reports
Treasurer's Report Mr. McQuillan presented follow-up on the previous month's issue concerning the late deposit to the Arbor's Merrill Lynch account in March 2000. He reported that the check had been cut by CFM in a timely fashion and that it had apparently been delayed at Merrill Lynch. He said that Mr. Maloney had requested that the CFM accounting department make every effort to issue the check on the 1st or 2nd of the month in order to maximize the likelihood of prompt crediting to the Arbor's account. Management Report Mr. Maloney reported that CFM is following up with the Commonwealth of Virginia Department of Taxation on the Arbor's refund claim. Ms. Schoen requested that the following be placed on the agenda under Pending Items until resolved: the monthly over-payments for the CFM management contract fee; the line item assignment of the office computer purchase; the accounting procedures for the award of the month's paid condominium fee from the drawing at the two annual community meetings; CFM's report on direct deposit for co-owners in arrears on assessments; possible Legum & Norman tax penalty obligation for late tax payments; and the architectural guidelines. Ms. Schoen updated the Board on procedures worked out regarding the CFM contract fee. She directed the Board's attention to the former president's correspondence with Mr. Melson on the subject and said that the discrepancy has now been worked out with Mr. Maloney and will result in a credit to the Arbor's account. Adjournment Mr. McQuillan moved and Mr. Wescott seconded a motion to adjourn and the meeting was adjourned at 8:10 PM: (5-0-0). |