FAIRLINGTON ARBOR COUNCIL OF CO-OWNERS

BOARD OF DIRECTORS MEETING

AUGUST 24, 2004

MINUTES OF MEETING

BOARD MEMBERS PRESENT: Pat Schoen, Yvonne Calzada,

Wendy Deker, and Marilyn Beck

BOARD MEMBERS ABSENT: Jincy Boerner

MANAGEMENT PRESENT: David Pollard, Facilities Manager

Steve Kirkpatrick, Asst. Facilities Manager

MANAGEMENT ABSENT Mike Maloney, CFM Manager

The President began the meeting at 7:05 pm.

ACTION ITEMS:

Minutes of the July 27, 2004 Board Meeting were approved.

The September 30 Budget Meeting packet was approved and will be forwarded to the homeowners.

The Board approved the following items via telephone vote:

• A tree contract with AAA Service to trim and/or remove dying trees for approximately $5,000;
• Renewal of the Arbor insurance policy in the amount of 57,915;
• Cashing in of treasury strip in the amount of $110,000 and placing in the Merrill-Lynch money market account in preparation for spring 2005 roof replacement project.

REPORT OF OFFICERS:

Marilyn Beck, VP Community Affairs: A homeowner inquired about the possibility of renovating the pool restrooms. A motion was made to replace the mats and repaint the ceilings for next season and approved by the Board.

A discussion was held regarding a recent pool party, which was in violation of the pool party guidelines limiting the number of guests to 10 and various other violations of the general pool rules. The Board will revisit the pool party guidelines for next season to avoid a similar occurrence.

The Board discussed the possibility of keeping the pool open for two additional weekends. Weighing the $2,000 additional expense with the limited opening time, the Board decided that Labor Day would be the last pool day.

Dave Pollard presented the Century pool contract for 2005, which was $200 more than approved. The Board agreed to approve the contract provided Century adjust the contract to the approved amount of $34,495.

Wendy Deker, VP Grounds: AAA Tree Service has been contracted to remove and/or trim 15 trees, including stump removal, for $5,000.

Yvonne Calzada, VP Buildings: There is a new homeowner violating the trash policy. A letter will be sent to the homeowner outlining the Arbor trash policy. A discussion was held on the recent sewer backup in Court 5 and the procedures that are being taken to remedy the situation.

Jincy Boerner, Treasurer: Due to the absence of the Treasurer, there was no report.

OLD BUSINESS

The Board revisited the topic of raffle eligibility at the annual Budget and Election meetings. It was agreed that only those homeowners present or represented by proxy will be eligible for the one-month free condo fee raffle.

The Due Process Policy was discussed and is being updated by the Arbor attorneys.

NEW BUSINESS

There was no new business for discussion.

There was a motion to adjourn the meeting, seconded, and the meeting was adjourned at 7:55 p.m.