FAIRLINGTON ARBOR
BOARD OF DIRECTORS MEETING
FEBRUARY 24, 2004
BOARD MEMBERS PRESENT: Tom McQuillan, Jincy Boerner, Pat Schoen,
Marilyn Beck, Wendy Deker
BOARD MEMBERS ABSENT: None
MANAGEMENT PRESENT: David Pollard, Facilities Manager
Mike Maloney, CFM
FINANCE COMMITTEE: Sandy Hodap and Vicky Langbien
HOMEOWNERS PRESENT: None
The Board meeting was called to order at 7:00 p.m.
Tom McQuillan, President, announced that Anne Plante, Auditor with Singleton and Bardowski would be presenting a review of the draft 2003 Audit for Fairlington Arbor. Mr. McQuillan stated that the meeting would start with this presentation and then the agenda items. Mr. McQuillan turned the meeting over to Ms. Boerner, Treasurer.
Jincy Boerner, Treasurer, introduced Anne Plante and welcomed the Finance Committee members. Ms. Plante gave an overview of the audit process and indicated that the Association’s budget was on target with no cash flow problems. During Ms. Plante’s discussion she noted that we are drawing from the reserves, as we should, to fund our slate roof replacement program. Ms. Plante stated that another auditor from Singleton and Bardowski had stated that throughout the years “the Arbor Boards have been one of the most conscientious boards in putting money into reserves.” Ms. Plante indicated that there are many condo associations that are in precarious situations because of very low reserves. After a line-by-line review, the Board thanked Ms. Plante for attending the Board meeting and her presentation.
The minutes of the November 2003 Board Meeting and the January 2004 Board meeting were approved.
ACTION ITEMS:
None.
VICE PRESIDENTS’ REPORTS:
Jincy Boerner, Treasurer, indicated that the financials were in good shape. Ms. Boerner asked that the Board approve the representation letter from Singleton and Bardowski for the 2003 Audit and that the Draft Audit needed to be accepted as amended. Mr. McQuillan, President, asked for a motion to approve the representation letter and acceptance of the amended audit. A motion was made, the Board approved the motion.
Jincy Boerner indicated she had received a request for an Arbor contribution from the Fairlington 5K Walk Organizers. During discussion the Board Members indicated that they did not feel this would be an appropriate use of Arbor condo funds, instead the Board felt that it should be a decision by residents.
Pat Schoen, VP Community Affairs, indicated that the newsletter and minutes were being done in a timely manner.
Wendy Deker, VP Grounds, stated that a complaint regarding the ongoing pet waste situation had been made. The Board Members noted that two letters had already been sent to the homeowner regarding this situation. Since this situation was still not being addressed, the Board directed Mike Maloney, CFM, to send a third letter to the homeowner requesting their attendance at a closed hearing in before the March meeting to discuss this issue.
Marilyn Beck, VP Buildings, indicated she had nothing to report.
David Pollard, Facilities Manager, had nothing to report.
Mike Maloney, CFM, had nothing to report.
OLD BUSINESS:
Pat Schoen, VP Community Affairs, raised a request from a homeowner about opening the pool as of Memorial Day from 10:30 a.m. to 9:00 p.m. during the week. In the discussion it was noted that even in the middle of summer there were rarely residents using the pool during the morning hours. Mr. McQuillan asked for a motion, none was made. The pool will remain on the established hours.
NEW BUSINESS:
Mr. Maloney, CFM, asked if we had received any resume forms from homeowners interested in running for the two Board vacancies. The Board indicated that none had been received.
The meeting was adjourned at 8:40 p.m.