BOARD MEMBERS PRESENT: Pat Schoen, Tom McQuillan,
Marilyn Beck, Jincy Boerner
BOARD MEMBERS
ABSENT: None
MANAGEMENT
PRESENT: David
Pollard, Facilities Manager
Mike Maloney, CFM
The Board
Meeting was called to order at 7:00pm.
The Minutes of
the November Board Meeting were approved unanimously with no changes. It was noted that there was no meeting in
December because of the holidays.
Pat Schoen
announced that Board member Geoff Thomas moved from the Arbor in December
2002. Because his position is up for
election in several months the Board agreed to leave this position vacant for
these 3 months.
A variance
request from homeowner at 3488A South Utah Street concerning a desire to install
a ventless, propane gas fireplace was discussed. The Board agreed to turn this issue over to
the Buildings Committee for research, review, and recommendation.
A variance
request from homeowner at 4429 South 36th Street concerning a wish
to remove a load-bearing wall to recess a refrigerator in the kitchen was
discussed. The Board approved this
variance item.
Two proposals
from the Fairlington Historical Society were discussed: 1.) A request to publish in the Arbor
Newsletter a request for monetary donations from residents to the Society, and
2.)a request to the Arbor Condominium Association to donate money to the
Society. After careful consideration the
Board unanimously denied both requests.
The Board believed that publishing a solicitation request from one
organization could start a precedent, and vary from the purpose of the Arbor
Newsletter which is to inform Arbor homeowners about Arbor condominium issues
and policies. The All-Fairlington Bulletin published by the FCA was considered
to be the appropriate organ for such a solicitation. For the proposition for a direct contribution
from the Arbor Condominium Association the Board noted that it had contributed
generously to a seed-money request from the original committee seeking the
Historic Designation. Again, in the interest of not starting a precedent, the
Board felt that donating money to an established organization would not be an
effective use of homeowner assessments.
The Board noted that the website established and run by the Historical
Society might be a source of income for the Society if they were to assess an
annual fee for each condo association in Fairlington.
VICE PRESIDENTS’
REPORTS: Marilyn Beck, VP of Buildings, stated that she would convene a meeting
of the committee to discuss the proposed ventless fireplace.
Jincy Boerner,
VP of Community Affairs, noted that all was quiet in this cold winter and that
the pool was covered in ice.
Tom McQuillan,
Treasurer, stated that the financials look good. He indicated that the next T-strip in the
amount of $102,000 would mature in February 2003. The Board voted to redeem this T-strip and
put the cash in the money market to be used toward payment of the ongoing
roofing project.
Tom stated that
he would invite Anne Plante, CPA of Singleton and Bardowski to attend the
February Board Meeting to discuss the annual audit. He will also invite members of the Arbor
Finance Committee to attend the meeting.
FACILITIES
MANAGER REPORT: David Pollard stated
that he had 2 contracts from arborist Paul Wolfe: 1) a proposal for 7 visits this year to spray
the shrubs for bugs. The Board voted
unanimously to accept this proposal. 2) a proposal to treat with a disease preventative the 3
remaining American Elm trees on the property and a deep-root feeding of the big oak tree
between Courts 7 and 8. The Board voted
unanimously to accept this proposal.
MANAGEMENT
REPORT: Mike Maloney of CFM indicated that the lawsuit filed by former Arbor
resident Sue Ann Haenig was withdrawn by Ms. Haenig in December 2002.
It was noted
that the Annual Election Meeting would be held on Thursday, April 24,
2003. A deadline of Wednesday, March 12,
was set for receipt of resumes from candidates for the one position to be
filled.
The meeting was
adjourned at 8:00pm.