Fairlington Arbor Council of Co-Owners

Board of Directors Meeting

Arbor Unit 3472 A-1, S. Utah St.

7:00 pm

January 23, 2007

 

Minutes of Meeting

 

Board Members Present:      Robert Ingulli, Susan Goldstein, James Moser, Bill Jenkins

 

BOARD MEMBERS ABSENT:         Marilyn Beck

 

MANAGEMENT PRESENT:             Steve Kirkpatrick, Facilities Manager

                                                            Mike Maloney, CFM Manager

 

HOMEOWNERS PRESENT:            None

 

 

The Treasurer began the meeting at 7:00 pm.

 

 

ACTION ITEMS

  • Minutes of the November 28, 2006, Board Meeting.
  • Policy Resolution Portable Storage Containers.

 

 

MOTION

  • November 2006 Minutes approved.
  • Board will approve use of portable storage containers, pending lawyer’s feedback on Board’s suggested changes to proposed policy document and permission form. (See CFM Manager section of these notes for further details.)

 

 

REPORT OF THE OFFICERS

Robert Ingulli, on behalf of Marilyn Beck, President: We extend a warm welcome and our gratitude to the two Finance Committee members who have stepped up to fill the two interim vacancies: Bill Jenkins and James Moser.

 

Reminders needed in newsletter: Trash put out the night before is prone to attract a variety of animals and unwanted critters; and large trash items put out prior to the first Saturday of the month are also in violation. Also, request a call for interested parties wanting to run for the two open Board positions in April to see the Facilities Manager for the submission form.

 

Susan Goldstein, VP Community Affairs: The swimming pool area has undergone maintenance which includes: painting of the fences; power-washing the building, picnic table, trash holders, and ping pong pad; replacing and painting wood trim on the building; replacing three doors; and re-caulking. More work is underway to prepare for the 2007 season, including repairing and staining the trellis and pergola posts.

 

James Moser, VP of Grounds: Throughout the Arbor, cracked and weathered light post lenses are being replaced; tilted heads are being fixed; poles and heads are being painted.

 

Bill Jenkins, VP of Buildings: In an effort to be fiscally responsible, the color schemes of the B-Unit common area interiors will be similar to their current colors. Plastering and applying fresh coats of paint will be the initial step; carpeting the entry-level and upstairs common-area hallways will also be done. B-Unit residents will be notified prior to work commencing; a memo will be distributed outlining details in mid-February. Every effort will be made to minimize any inconvenience to residents. Work is projected to be completed by April 2007. New doorknobs and locks to the basement area where the water shut-off valves will also follow in the spring, and all residents will have new keys for access. Pending FY08 budget allocation and approval, the Board will look into updating the mailboxes in the B Units, as well.

 

 

REPORT OF FACILITIES MANAGER

Steve Kirkpatrick, Facilities Manager: Presented suggested proposal and carpet details for New York Carpet & Rug, Inc. Reviewed proposals for landscapers, with lowest offer coming from Community Landscaper.

 

Updates on noise complaints. Residents must file a formal, written complaint for follow-up steps to be taken by management.

 

Regarding gas fireplaces, residents must adhere to the guidelines laid out in the Arbor policy, as well as Arlington County requirements.

 

 

REPORT OF MANAGEMENT

Mike Maloney, CFM Manager: Presented lawyer’s suggested contract for resident use of portable storage containers. Board requests lawyer revise document to reflect the following: specify the deposit amount at $200; clarify neighbors’ consent from PODS being adjacent to parking space, as well as sight-line of placement; consistent usage of the abbreviation “PODS” in reference to these containers. Document, as well as deposit amount, will then be subject to full Board’s vote. Related … Board decided Facilities Manager will inspect asphalt prior to PODS being placed in a resident’s spot, as well as after its removal, to assess any potential damage, noting the before and after with a digital camera.

 

Presented Board Council of Co-Owners of Fairlington Arbor Financial Statements October 31, 2006, and 2005. The auditor, as well as the Budget and Finance Committee, will be invited and available to answer questions and help plan next year’s budget.

 

One of Fairlington’s investments with Merrill Lynch is ready to be transferred from the money market to a certificate of deposit.

 

 

OLD BUSINESS

Pending … a brief “new residents” letter outlining the most important community offerings and regulations would be of help. The VP of Community Affairs will reference the model letter from resident in Court 3, as well as the “Living in Fairlington Arbor” book to come up with an Arbor-wide Welcome Letter, as time permits. Related … a call for help from residents to revise and update the Living in Fairlington Arbor book will be in the February 2007 newsletter.

 

 

DISCUSSION ITEMS

Tabled for a later date: a discussion regarding an extension of the fence at the ends of the King Street/36th Street South corridor to prevent trespassers. The Board needs to determine if funds are available this budget year, or possibly the next one.

 

 

NEW BUSINESS

No new business at this time.

 

 

EXECUTIVE SESSION

Board went in to Executive Session.

 

 

The next Board meeting is scheduled for Tuesday, February 27, 2007.

 

                                                     

Motion to adjourn the meeting, seconded, and adjourned at 9:21 pm.