Fairlington Arbor Council of Co-Owners

Board of Directors Meeting

Arbor Unit 3472 A-1, S. Utah St.

7:00 pm

January 22, 2008

Minutes of Meeting

Board Members Present: Marilyn Beck, Susan Goldstein, Terry Ruth,

James Moser, Robert Ingulli

BOARD MEMBERS ABSENT: None

MANAGEMENT PRESENT: Mike Maloney, CFM Manager; Steve Kirkpatrick, Facilities Manager

MANAGEMENT ABSENT: None

HOMEOWNERS PRESENT: Rachel Robinson

The President began the meeting at 7:05 pm.

ACTION ITEMS

· Approval of Minutes of the November 27, 2007 Board Meeting

· Review Draft Audit

MOTION

· November 2007 Minutes approved.

· Draft Audit reviewed, will discuss further at February meeting with Auditor present.

HOMEOWNERS FORUM

None.

REPORT OF THE OFFICERS

Robert, Treasurer: The Arbor has some certificates of deposit coming of age. The broker will be contacted for ideas on how to best invest them. The Draft Audit was reviewed. Two motions were passed:

Motion to transfer $35,429 from operational cash account to Reserves. $27,751 to Sewer and $7,678 to General Operating was seconded and approved 5-0. Motion to transfer Reserve equity as follows: Roofs -$52,943; Sewer +$37,777; B-Unit +15,166. was seconded and approved 5-0.

Further line items in the budget were tabled until Ann Plante’s presentation of draft audit to the Board in February.

Terry Ruth, VP of Buildings: Arbor walkabout has revealed that a reminder is due that no sign, notice, or advertisements are allowed in windows. Also, need to remind residents that replacement windows must match existing 6 over 6 design. Lawyer will be consulted regarding responsibility of inner brick layer.

Susan Goldstein, VP Community Affairs:

Christine Bialek and Ann McQullian have volunteered to help with revising the Welcome Arbor booklet. Editing schedule to be established in February. A “Thank you” cake for past, present, and future Arbor community volunteers (including committee members and court reps) will be shared at upcoming election meeting, in the 30 minutes preceding the election meeting. So far, the Arbor Alerts e-mail list has 35 subscribers! Also, in the February newsletter, we will solicit for community outreach ideas.

James Moser, VP of Grounds: Fence update: Courts 1, 2, 3, 5, and 6 are generally complete and have received post caps. 45 percent of work is complete. Court 5 tree removal had some issues regarding stump grinding and electrical cables. And, two samples of double gates to hide B Unit gaps are now by the Arbor office for community review. Work will commence in a few weeks.

Marilyn Beck, President: None.

REPORT OF FACILITIES MANAGER

None.

REPORT OF MANAGEMENT

None.

OLD BUSINESS

James and Terry will review and update Architectural Guidelines; timeline TBD.

DISCUSSION ITEMS

Newsletter and future communications to community need to reflect trash pick up schedule includes federal holidays. Only Sundays, Thanksgiving, and Christmas are days without trash pick up.

Satellite policy reminder of nothing more than 6” above fence line must be mentioned in February newsletter, including reminder that policy is posted on Arbor web site.

Steve will contact Terry with previous documentation on B-Unit mailbox research to date.

NEW BUSINESS

Robert commended Steve, Ramon, and Jose for doing the detail work to help the fencers maintain straight lines and make aesthetic decisions for high-quality looking fences throughout the community.

Motion to adjourn the meeting, seconded, and adjourned at 8:40 pm.

The next Board meeting is scheduled for Tuesday, February 26, 2007.