FAIRLINGTON ARBOR
COUNCIL OF CO-OWNERS
BOARD OF DIRECTORS
MEETING
July 26, 2005
MINUTES OF MEETING
BOARD MEMBERS PRESENT: Pat Schoen, Jincy Boerner, Yvonne Calzada, Marilyn Beck, Robert Ingulli
MANAGEMENT PRESENT: David Pollard, Facilities Manager
Mike Maloney, CFM Manager
HOMEOWNERS
PRESENT: None
The President began the meeting at 7:00 pm.
ACTION ITEMS:
*Minutes of the June 28, 2005 Board Meeting were approved.
*The Board discussed a noise complaint that has already been addressed to the homeowner and the residents by a letter from the Board. A second letter will be sent because of continuing complaints.
*The Finance Committee met last week to review the FY2005-2006 Proposed
Operating Budget. Treasurer Marilyn Beck reported that it was a very successful
meeting and that the committee unanimously recommended the proposed
budget. The next step will be in August
when the Board will review the packet to be mailed to all homeowners in
preparation for the Annual Budget Meeting in September.
Motion: For the Arbor Board to accept the proposed
FY2005-2006 Operating Budget.
Motion passed
unanimously.
*The Board discussed the renewal of the Arbor Insurance Policies and
agreed that next spring we will go out for bids early in order to have an
earlier insurance date (the month of May) than we currently have (July) because
of the volatility in the insurance market since 9/11 and how it lands after our
proposed budget has been prepared. The
insurance company will issue a credit check in the amount of $14,000 for
overpayment last year—an error by the company when calculating the square
footage of the Arbor.
Motion: To approve the renewal of the Arbor Insurance
Policy in the amount of $58,784.
Motion passed
unanimously.
REPORT OF OFFICERS:
Marilyn Beck,
Treasurer: A check was written in
the amount of $16,545 to NVM Contractors for the sealing and striping of all
the parking lots. This won’t have to be
done now for another 4 or 5 years.
Yvonne Calzada, VP Grounds: The flower bed in the pool area was replanted with
new perennials. There
were some complaints about the grass growing too high. It was mentioned that one week the constant
rain meant that the landscape company could not cut the grass, and thus it was
almost 2 full weeks before the grass was cut.
In violation of Arbor policy there is a lot of English ivy growing on
fences, on homes. It is very invasive
and can damage the bricks and the gutters.
Something will be put in the newsletter to remind residents to get rid
of ivy.
Jincy Boerner, VP, Community
Affairs: The annual Pool
Party was rained out July 16, and the Board suggested holding a pool party on a
weeknight. Thursday, August 18 from 6-9:00pm
will be the date for another try at a barbeque for the community. The Association will provide hot dogs, buns,
condiments, and sodas. Residents are
asked to bring a side dish to share.
MANAGEMENT REPORT
David
Pollard reported that he has received a roofing proposal from King Contracting
in the amount of $116,000 for November replacement of the slate roofs in Court
2, units 3478-3474B
Motion: To approve $116,000 for King Contracting to
replace slate roofs in Court 2, 3478—3474B South Utah.
Motion was unanimously
approved.
OLD BUSINESS
No Old Business.
NEW BUSINESS
No new
business.
There was
a motion to adjourn the meeting, seconded, and the meeting was adjourned at 8:00pm.