FAIRLINGTON ARBOR
BOARD OF DIRECTORS MEETING, JUNE 24, 2003
BOARD MEMBERS PRESENT: Tom McQuillan, Jincy Boerner, Pat Schoen,
Marilyn Beck, Wendy Deker
BOARD MEMBERS ABSENT: None
MANAGEMENT PRESENT: David Pollard, Facilities Manager
Mike Maloney, CFM
HOMEOWNERS PRESENT: None
FINANCE COMMITTEE: Judith Greig, Vicki Langbien
The Board Meeting was called to order at 7:00 p.m.
Tom McQuillan welcomed the two members of the Finance Committee and indicated that the preliminary discussion of the draft budget would take place under New Business.
The minutes of the May Board Meeting were approved.
VICE PRESIDENTS’ REPORTS:
Jincy Boerner, Treasurer, reported that the financials were in good shape. Ms. Boerner indicated that if the dry weather held and the painters were able to continue their work, we would have about three more payments to make to the painter.
Marilyn Beck, VP Buildings, reported that the painting had been finished in Court 9 and was now being started in Court 8. Ms. Beck announced that the roof replacement in Court 3 had been completed.
Wendy Deker, VP Grounds, reported that the plant material in Court 6 had been removed and replaced with sod. Ms. Deker indicated that the trimming of the bushes was proceeding.
Pat Schoen, VP Community Affairs, reported that the pool party, despite the threatening weather, took place on Saturday, June 21, and was well attended. Ms. Schoen noted that
the ping-pong table* was up in the pool area and very popular. Ms. Schoen reported that because of the number of people playing ping-pong the grass was becoming very thin and that the Board needed to consider a remedy.
FACILITIES MANAGER REPORT: David Pollard had nothing to report.
MANAGEMENT REPORT:
Mr. Maloney, CFM, noted that there were a number of informational items in the meeting
package this month. Mr. Maloney reported that Arlington County has granted the Arbor tax exempt status on the Arbor’s office and will be refunding the back taxes.
NEW BUSINESS:
Tom McQuillan turned the meeting over to Jincy Boerner for the preliminary discussion of the draft budget for 2004.
Jincy Boerner, Treasurer, reported that all the Finance Committee members had received a copy of the preliminary 2004 budget and a note inviting them to attend the June Board meeting to hear the Board’s discussion. Ms. Boerner thanked the two Finance Committee members for their attendance. Ms. Boerner reviewed line items in the Operating Budget noting that most of the contractors had confirmed that their contracts would be raised by 3%. Ms. Boerner indicated that at the time of putting the preliminary budget together the increase for the Master Insurance Policy was unknown but that some other properties had increases of 35% over last year. After general discussion the Board indicated that they were in agreement with the preliminary 2004 Operating Budget.
Ms. Boerner noted that in the Reserve Schedule for 2004, the line item for Asphalt and Paving had been increased to cover the cost of milling the parking lots. The parking lots have never been milled and are now at the level of the sidewalks or above and cannot be overlaid again. After discussion the Board agreed that this project needed to be undertaken and should be included as a proposed expense in the 2004 Reserve Schedule.
Mr. Maloney, CFM, reported that the Master Insurance Policy premium would increase by approximately 25% and will include insurance to cover Terrorism. The Board authorized the approval of the new premium.
The meeting was adjourned at 8:10 p.m.
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