Fairlington Arbor March 26, 2002 BOARD MEMBERS PRESENT: Jincy Boerner, Tom McQuillan, Pat Schoen, Geoff Thomas BOARD
MEMBERS ABSENT: Gus
Wescott MANAGEMENT
PRESENT: David
Pollard, Facilities Manager, Mike
Maloney, CFM HOMEOWNER’s
FORUM: None No homeowner’s were present. The Board meeting was called to order at 7:00 p.m. The minutes of the February 26 meeting were approved unanimously with one correction. The Board reviewed the draft packet for the annual election meeting. The Board noted that Mr. Philbin of Rees, Broome & Diaz, attorney for the Arbor, had reviewed and updated the proxy. Also included in the packet: a self-addressed, stamped envelope for the convenience of homeowners. The Board approved the packet to be sent out to the homeowners. The Board considered a request from Sue Anne Haenig, 3414-B S. Utah, for reimbursement of the deductible from the Master Insurance Policy for two sewer backups ($2,000.00), for time taken off work ($1,000.00) and for laundry at the Laundromat ($33.00). During discussion it was noted that no homeowner had ever been reimbursed for a deductible by the Arbor and that normally homeowners have turned over the deductible cost from the Master Insurance Policy to their homeowner insurance policy. Mr. Thomas moved that the request for reimbursement of $3,033.00 be denied based on the lack of precedent and based on the fact that the homeowner has her own insurance policy against which she could make a claim for personal loss in addition to the deductible from the Master Insurance Policy. The motion was seconded, the Board unanimously voted to deny the request. Mr. Maloney was directed to send a letter to Sue Anne Haenig relaying the decision of the Board. David Pollard presented roofing proposals for the next two roofs to be replaced. Two bids were presented, one from Ben Kenney of Benjamin T. Kenney & Sons and one from Jeff Thomas of Northeast Contracting. After discussion a motion was made and seconded to award the first contract to Northeast Contracting in the amount of $78,500.00 for roof replacement on 3425 – 3435 South Wakefield Street. The Board approved this contract unanimously. A motion was made and seconded to award the second contract to Northeast Contracting in the amount of $58,500.00 for roof replacement on 4446 – 4452 South 36th Street. The Board approved this contract unanimously, provided that the work on the first contract had been executed successfully. Work will begin in September 2002. The Board considered a request from Loris Williams, 4514 B-2 S. 36th Street, for approval to finish her attic space. A motion was made and seconded to approve the renovation project, the Board unanimously voted to approve the request. VICE PRESIDENTS’ REPORTS: Geoff Thomas, VP of Grounds: Geoff reported that he had sent a letter to the members of the Grounds Committee reminding them that they could spend up to $100.00 on the flower beds for spring/summer planting. Also included was the landscaping design for the tennis courts located at South 34th Street for comment. Geoff noted that a walk-through of the property would take place in June by available members of the Grounds Committee. Pat Schoen, VP of Community Affairs: Pat reported that she had contacted the members of the Pool Committee to set up a meeting to discuss pool issues. Tom McQuillan –Treasurer: The financials appear to be in order. Nothing in T-strips will be coming due until August. One CD will be coming due in May. Mr. Maloney stated that he had not heard from the FCC pertaining to the satellite dish issue. Mr. Pollard reported on the sewer line in Court #1. An outside clean out was installed and 130 feet replaced. The Board went into Executive Session to discuss specific delinquent accounts. NEW BUSINESS: Pat Schoen reported that a homeowner had suggested that a flier concerning the responsibilities of dog owners be issued. The Board agreed that this would be a good approach. Pat will contact the homeowner and ask for her assistance in preparing the flier. Meeting adjourned at 8:00 p.m.
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