FAIRLINGTON ARBOR

BOARD OF DIRECTORS MEETING

MARCH 23, 2004

 

 

BOARD MEMBERS PRESENT:        Tom McQuillan, Jincy Boerner, Pat Schoen,

                                                            Marilyn Beck

 

BOARD MEMBERS ABSENT:          Wendy Deker

 

MANAGEMENT PRESENT:  David Pollard, Facilities Manager

                                                            Mike Maloney, CFM

 

HOMEOWNERS PRESENT: None

 

The Board meeting was called to order at 6:35 p.m.

 

The minutes of the February 2004 Board Meeting were approved.

 

ACTION ITEMS:

 

The Board reviewed the April 22, 2004 Annual Election Meeting package and approved the materials to be forwarded to the homeowners.

 

The Board reviewed a contract from Integrated Plant Care to visit the property seven times during the growing season to inspect all plant material and treat as necessary to aid in managing insects and diseases.  The Board approved the contract with Integrated Plant Care in the amount of $4,375.00 with a 5% discount for full payment.

 

The Board discussed the need to make a decision as to what type of tree should be planted at the tennis court area near 34th Street.  It was noted that the Nellie R. Stevens holly tree grows to approximately 25 feet high and up to 20 feet wide, which would create a nice screen.  In addition the tree is an evergreen and produces berries in the fall into the winter.  After discussion the Board approved the purchase of three Nellie R. Stevens holly trees and some Crape Myrtle trees.                                                                                                                                                                                                        

VICE PRESIDENTS’ REPORTS:

 

Pat Schoen, VP Community Affairs, indicated that the pool pass forms were ready to be given to the Court Representatives and that the Pool Rules would be distributed to the residents with the May Newsletter.

 

Marilyn Beck, VP Buildings, reported that work had begun on replacing slate roofs in Court 8.  Ms. Beck noted that the painters had begun prep work and caulking so that the painting could begin when the weather warms up.

 

Jincy Boerner, Treasurer, stated that a check had been written for half of the roof work.  Ms. Boerner noted that the financials were in good shape.

 

Mr. Pollard, Facilities Manager, announced that he had received three proposals for the milling and repaving of the parking lots.  After discussion the Board approved a contract with NVM Contracting in the amount of $178,830.00.

 

Mike Maloney, CFM, briefly discussed that in many communities that CFM managed it seemed that more residents were making claims on the Master Insurance Policy.

 

There was no Old Business or New Business.

 

The meeting was adjourned at 7:35 p.m.