FAIRLINGTON ARBOR COUNCIL OF CO-OWNERS

BOARD OF DIRECTORS MEETING

MAY 25, 2004

MINUTES OF MEETING

BOARD MEMBERS PRESENT: Pat Schoen, Jincy Boerner, Yvonne Calzada,

Wendy Deker, and Marilyn Beck

BOARD MEMBERS ABSENT: None

MANAGEMENT PRESENT: David Pollard, Facilities Manager

Mike Maloney, CFM Manager

HOMEOWNERS PRESENT: Chris Webster

The President called the meeting to order at 7:03 pm.

Minutes of the April 2004 Board Meeting were approved.

HOMEOWNER FORUM:

Mr. Webster addressed the Board with a request for inspection and repair of the lamp post heads after one of the heads became dislodged, injuring his child. Following the incident, David Pollard secured all lamp post heads with galvanized wire. After discussing the matter with Mr. Webster, the Board agreed that the repair method was sufficient and that no further action was needed. David Pollard will conduct periodic inspections of the lamp post heads as a safety measure.

ACTION ITEMS:

The Board reviewed the renovation request of Susan Goldstein for installation of a staircase and windows to her attic. She will be responsible for submitting copies of all building permits to David Pollard for record purposes and securing documentation on building codes and inspection approval. After discussing the renovation details, the Board approved the request.

REPORT OF OFFICERS:

Marilyn Beck, VP Community Affairs, reported that the pool is ready for opening on Memorial weekend. The Pool Rules sign at the entrance of the pool needs updating. Pool parties have been scheduled for Saturday, June 26 and August 21.

Jincy Boerner, VP Treasury, stated that the Arbor finances are strong. The proposed budget is being prepared for review by the Finance Committee.

Wendy Deker, VP Grounds, reported the observance of more dying trees. An attempt will be made to save the trees and Ms. Deker will keep the Board apprised of their status if further action is needed.

Yvonne Calzada, VP Buildings, reported on the carpet condition in the common units. After personally visiting every common unit area, she presented a list to David Pollard indicating those units needing attention, but generally the carpets are in good condition. It was suggested that professional shampooing may be needed, although replacement of some carpet may be necessary.

Due to a vacancy on the Building Committee, solicitation for a new member is underway.

Pat Schoen, President, reported on the milling/repaving project. A letter will be sent to the residents notifying them of the start date for August with details involving the project. David Pollard will issue individual notices to the courts as the project progresses.

DISCUSSION

Various letters have been sent to homeowners regarding dog problems. These are ongoing complaints from residents about off-leash dogs, barking dogs, and failure to pickup after them. Reminders will be sent in the Newsletter regarding dog etiquette.

The Board reviewed the minutes of the Annual Election Meeting for any edits. The Minutes will be presented to the homeowners for approval at the Annual Budget Meeting in September.

A discussion was held on why residents not present at the Election Meeting and not returning a proxy are eligible for the raffle. Mike Maloney stated that this was something that the Board decided years ago as an incentive to attend the meetings. Also, the Notice of Meeting states that you don't need to be present to be eligible for the drawing. The Board will consider eliminating the raffle at the Budget Meeting in September.

Regarding the update of our Due Process Policy, Mike Maloney will contact Peter Philbin of Rees, Broome & Diaz to review and update the policy for review by the Board.

There was a motion to adjourn the meeting, seconded, and the meeting was adjourned at 8:10 p.m.