Fairlington Arbor Council of Co-Owners

Board of Directors Meeting

Arbor Unit 3472 A-1 S. Utah St.

7:00 PM

May 27, 2008

Minutes of Meeting

BOARD MEMBERS PRESENT: Susan Goldstein, Robert Ingulli, James Moser, Rachael Robinson (arrived 7:30 pm), Terry Ruth

BOARD MEMBERS ABSENT: None

MANAGEMENT PRESENT: Mike Maloney, CFM Manager;

Steve Kirkpatrick, Facilities Manager

MANAGEMENT ABSENT: None

HOMEOWNERS PRESENT: Cindy Atwood, Bill Jenkins

The President began the meeting at 7:03 pm.

ACTION ITEMS

Approval of Minutes of the April 22, 2008 Board Meeting

HOMEOWNERS FORUM

Prior to the meeting, homeowner Cindy Atwood presented a letter to the Board requesting the replacement of a split rail fence between her corner unit and the corner unit of the adjacent building. The absence of the fence and the removal of ivy and plant overgrowth has resulted in the space being used as a pass-through. Foot traffic has destroyed newly planted seedlings and resulted in a loss of the unit’s privacy. The board agreed to restore the fence.

MOTION

April 2008 Minutes approved with minor edit on page 2: “The Facilities Manager will follow up on further mailbox replacement quotes.” was changed to “The Facilities Manager will follow up on further mailbox replacement.”

REPORT OF THE OFFICERS

Susan Goldstein, VP Grounds: Planning for a landscape committee/green thumbs work group and its charter is underway. Similar plans are underway for a sign committee. A call for both will be in the June newsletter. Updates will be available next month. Six young trees from Arlington County's free tree program arrived and a 5/31 walkabout is planned to determine the location in which they will be planted. In the fall, Court 1 will likely lose two trees, which ideally will be replaced.

Terry Ruth, VP Buildings: Update regarding Trashmasters, the new mailbox vendor: Sheets of residential units and names must be completed and submitted to the vendor and the U.S. Postal Service. Once submitted, the mailboxes will be ordered and should arrive in approximately five weeks. The project is anticipated to begin in July with work being completed in two to three buildings per day. The vendor will frame and install the new mailboxes. Touch-up painting in all 21 affected buildings will likely be contracted out, possibly to LM Painting.

James Moser, Treasurer: The annual operating budget is in good shape through April. There were a few items related to the pool opening that will show up in May business, but will not significantly impact the bottom line. The yields on our reserve money market accounts are slipping with the lowering of interest rates across the board. Options with Merrill Lynch will be reviewed and alternatives will be presented to the Board in June. The finance committee has been informed of the change in positions and members on the Board. One finance committee member will be departing soon with the sale of her unit - a replacement has been found. A schedule similar to last year's is in place and work will commence in June for final decision at the annual budget meeting in September.

Rachael Robinson, VP Community Affairs: Board liaison to the pool committee will switch from James Moser to Rachael Robinson. Contracts between the Arbor and Century Pools will be reviewed to see if a reduced payment can be made due to non-performance issues related to the pool’s delayed opening and understaffing of lifeguards.

DISCUSSION ITEMS

Bill Jenkins presented a survey of the community’s sewer laterals, which were installed in the 1940s. Using the builder’s 1945 engineering map, an Arlington County map, and the Arbors’ records of work completed, an estimate of the length of laterals to be lined, cleaned, and jetted was prepared. 2008 lateral work has concluded as the budget is fully expended. Remaining work will be prioritized based on a visual risk assessment and video footage provided by Lateral Liners. A proposal will be requested from Lateral Liners detailing desired changes to the current contract, taking into account new information about the amount of work left to be completed. Upon receipt of Lateral Liner’s proposal and a review of video footage, the Board will decide on the course of action.

REPORT OF FACILITIES MANAGER

None.

REPORT OF MANAGEMENT

None.

OLD BUSINESS

Audit. Follow-up with Ann Plante, auditor, to request a copy of the final audit.

Animals on Tennis Courts. Our lawyer is reviewing our request for clarification of our obligations under Virginia law and our governing documents.

Fences. Punch list to be submitted to Long Fence. Contact Long Fence to establish date on which one-year warranty starts.

Water Usage. Only one court is showing exceptional high usage. Conservation efforts are still necessary. Residents will again be reminded in the June newsletter to conserve in their homes and not to water the grass.

George Scates’ Tree. Ms. Scates’ will be asked to confer with the board to discuss options for a tree to be planted in honor of her late husband.

NEW BUSINESS

Policies. Board members will review Arbor policies posted on the website for accuracy and completeness.

Motion to adjourn the meeting, seconded, and adjourned at 8:52 pm.

The next Board meeting is scheduled for Tuesday, June 24, 2008 at 7:00 PM.