FAIRLINGTON ARBOR

BOARD OF DIRECTORS MEETING

NOVEMBER 25, 2003

BOARD MEMBERS PRESENT: Tom McQuillan, Jincy Boerner, Pat Schoen,

Marilyn Beck, Wendy Deker

BOARD MEMBERS ABSENT: None

MANAGEMENT PRESENT: David Pollard, Facilities Manager

Mike Maloney, CFM

HOMEOWNERS PRESENT: Scott Bauer

The Board Meeting was called to order at 7:00 p.m.

The minutes of the October Board meeting were approved.

ACTION ITEMS

Request from a homeowner at 3446A S. Utah for Board approval of a planned kitchen remodel. After discussion the Board approved the request.

Request from homeowners at 3412 S. Utah for Board approval of a renovation to their attic space. After discussion the Board approved the request.

Audit proposal from Singleton & Bardowski for the year ending October 31, 2003 in the amount of $3,600. An option was given to the Board to sign a two-year contract with no increase in the fee for the second year. The Board approved the two-year contract.

VICE PRESIDENTS’ REPORTS:

Wendy Deker, VP Grounds, stated that the trees had been removed from the tennis court area in addition to the Hawthorn tree near the pool house and several other trees in the common area. Ms. Deker indicated that though these areas for the time being would look barren, new trees would be planted in the spring. Ms. Deker reported that there had been no further complaints regarding the pet waste situation.

Marilyn Beck, VP Buildings, indicated that everything was fine.

Pat Schoen, VP Community Affairs, reported that a homeowner had towed a car from the homeowner’s assigned parking space in Court 2 and that someone had then vandalized their car. Ms. Schoen indicated that an article would appear in the next newsletter about this incident. Ms. Schoen raised the issue of changing the pool hours at the beginning of the season as requested by a homeowner at the Annual Budget meeting. The Board decided to table this until later in the new year.

Jincy Boerner, Treasurer, stated that the Arbor finances were in good shape. Ms. Boerner reported that the books had been closed at the end of October 2003 and would be audited.

FACILITIES MANAGER REPORT:

Mr. Pollard reported that a water main break had occurred at 3517 S Wakefield over the weekend. The repair cost $2,500.

MANAGEMENT REPORT:

Mr. Maloney, CFM, indicated he had nothing to report.

OLD BUSINESS:

The Board noted that the contract from Living Colour for grounds had been approved by telephone vote in the amount of $61,293.56.

HOMEOWNER FORUM:

Mr. Bauer asked for additional information regarding the removal of pine trees near the tennis courts located near S 34^th Street. Mr. Bauer asked what would be planted to replace these trees and what the Board planned to do with the other pine trees located in that area and why all of those trees had been removed at the same time. Mr. Bauer also wanted to know what the process was for making this type of decision.

Mr. McQuillan responded that a decision had not yet been made as to specifically what type of tree would be planted in the spring. He indicated that the Board was thinking of some sort of evergreen and suggested to Mr. Bauer that if homeowners had suggestions the Board would welcome hearing them. Mr. McQuillan noted that these trees were blighted, which had been confirmed by an Arborist, and needed to be removed so as not to spread this blight. The current plan is to keep the remaining pine trees and monitor them. The trees were removed as a group because it was more cost efficient for the Arbor. Mr. McQuillan pointed out that the newsletters for September and October had informed the residents that dead and dying trees in the common area would be removed this fall and that this issue had been discussed at the September Annual Budget meeting. It was also noted that any interested resident wanting detailed information could have called David Pollard or a Board Member.

The meeting adjourned at 7:30 p.m.