FAIRLINGTON ARBOR COUNCIL OF CO-OWNERS

BOARD OF DIRECTORS MEETING

NOVEMBER 23, 2004

MINUTES OF MEETING

BOARD MEMBERS PRESENT: Pat Schoen, Yvonne Calzada, Wendy Deker, and

Jincy Boerner

BOARD MEMBERS ABSENT: Marilyn Beck

MANAGEMENT PRESENT: David Pollard, Facilities Manager

Steve Kirkpatrick, Assistant Facilities Manager

Mike Maloney, CFM Manager

MANAGEMENT ABSENT: None

HOMEOWNERS PRESENT: None

The President began the meeting at 7:00 pm.

ACTION ITEMS:

Minutes of the October 26, 2004 Board Meeting were approved.

Due to Arbor's aging sewer lines, Dave Pollard presented a contract from Lateral Liners, Inc. to implement a lateral sewer lining project spanning approximately 8 ½ years at the cost of $62,500 per year for sewer upgrading. The Board discussed the option of approving the contract or to continue with its present plan of sewer replacement on an as-needed basis. The latter option guarantees a much higher expenditure outlay, so the Board proceeded with consideration of the Lateral Liners contract. Some language will need clarification, mainly defining the specific sewer lining components included in the $62,500 per year cost, along with the per-year-cost not to exceed $62,500. A motion was made and seconded to accept the proposed lateral sewer lining contract with Lateral Liners, Inc. as amended.

REPORT OF OFFICERS:

Marilyn Beck, VP Community Affairs: Nothing to report.

Wendy Deker, VP Grounds: The landscape contractor will complete their final leaf removal the week before Christmas.

Yvonne Calzada, VP Buildings: Nothing to report.

Jincy Boerner, Treasurer: Monthly financials are in order. Anne Plante of Singleton & Bardowski is working on the audit.

MANAGEMENT REPORT

Dave Pollard presented the matter of the pool security alarm. The alarm is monitored for $308/year and has not been activated in 10 years. The pool is currently double locked, and due to no violations of that security for many years, the Board agreed to disable the pool security alarm.

Dave Pollard raised the issue of renovations to the Management Unit (i.e., crown-molding, chair rails, painting, carpet replacement, new chairs and couch). Following a discussion, the Board approved the renovations to be performed by the Arbor maintenance staff at a reasonable expense.

Mike Maloney tabled a discussion regarding the recent letter sent by the Arbor's attorneys regarding the Association's responsibility for replacing common unit property due to needed maintenance. This letter will be kept on file to serve as a guideline to Arbor and its responsibility for future common unit property replacement.

OLD BUSINESS

There was no old business.

NEW BUSINESS

Due to the reorganization of the Finance Committee, Jincy Boerner presented a revised Code of Ethics for the Board of Directors/Finance Committee. The Board discussed the content of the document, revised some language for clarification, and approved the revised Code of Ethics.

There was a motion to adjourn the meeting, seconded, and the meeting was adjourned at

8:00 pm.