Fairlington Arbor Council of Co-Owners

Board of Directors Meeting

Arbor Unit 3472 A-1, S. Utah St.

7:00 pm

November 28, 2006

 

Minutes of Meeting

 

Board Members Present:      Marilyn Beck, Susan Goldstein, Robert Ingulli

 

BOARD MEMBERS ABSENT:         None

 

MANAGEMENT PRESENT:             Steve Kirkpatrick, Facilities Manager

                                                            Mike Maloney, CFM Manager

 

HOMEOWNERS PRESENT:            Chris Webster

 

 

The President began the meeting at 7:00 pm.

 

 

HOMEOWNERS FORUM

Chris Webster

 

 

ACTION ITEMS

 

 

MOTION

 

 

REPORT OF THE OFFICERS

Marilyn Beck, President: Due to unforeseen circumstances, some newsletters did not arrive on time, and so not all residents of the Arbor had equal notice for submitting their letters of intent to fill the two open Board positions in the interim until the April elections. Note will be made in the upcoming newsletter, with the deadline for submissions extended until December 20, 2006. After that time, the Board will review all submissions from November and December and appoint two interim Board members, who will be subsequently notified in time to participate at the January Board Meeting.

 

Susan Goldstein, VP Community Affairs: Pool furniture in good condition has been power-washed clean and stored for the off season. Furniture in poor condition has been tossed. The picnic table has also been successfully power-washed. Painting of the baby pool fence and the wood trim on the pool building, re-caulking, and replacement of doors in poor condition and rotting wood trim will commence in December to the expected cost of $2500.

 

Congratulations and many thanks to homeowner Karen Keyes, our new pool committee chair! We will be in touch with her to review the process for getting recommendations, timeframes, and budget projections from the pool committee. Budget FY07 is already in use for the primary needs. Karen Keyes will be helping with itemized projections for FY08, requested by June 2007 for the Finance Committee.

 

Robert Ingulli, Treasurer: Extends a formal thank you, which will appear in upcoming newsletter, to all Finance Committee members for their hard work this past year: Bill Jenkins, Vicki Langbein, James Moser, and Denise Lindgren.

 

 

REPORT OF FACILITIES MANAGER

Steve Kirkpatrick, Facilities Manager: Presented Board with homeowner Angela Berczek’s request to do a nondenominational winter scene that will be “grounds friendly.” Board motioned, seconded, and approved the plan.

 

Updated Board on current research for replacing the degraded trashcans throughout the Arbor. New trashcans would have a similar dome top, ideally priced at less than $300 per trash receptacle. Homeowner Carolyn Guilharey has helped with some preliminary research—thank you!

 

Brought to the Board’s attention by a homeowner is misuse of common area trashcans overflowing with household trash. This item will be addressed in the newsletter, reminding residents that any household trash found in violation will be investigated for ownership—penalties pending.

 

The cleanup of the King Street corridor of 36th Street South is coming along very well. A tree service has removed about a dozen ailing or dead trees, as well as trimmed dead branches and removed scrub trees, improving the sight-line immensely. Twenty preexisting tree stumps will also need removal; research is being done to find out how inexpensively this removal can be done.

 

 

REPORT OF MANAGEMENT

Mike Maloney, CFM Manager: Presented lawyer’s suggested contract for resident use of portable storage containers. Board requests lawyer revise document to reflect the following: these containers may only be placed in the homeowner’s designated parking space per unit, but not on grassy areas or in visitor spaces; a time frame will limit the number of days the containers may remain in parking spaces; a reasonable deposit needs to be determined to anticipate possible damage; neighbors of adjacent parking spaces and sight-line must be notified by homeowner in advance of container placement.

 

Agrees with Board that a brief “new residents” letter outlining the most important community offerings and regulations would be of help. Homeowner Bob Kimmins of Court 3 has generously given the Board a copy of his version of such a letter. The VP of Community Affairs will reference that model, as well as the “Living in Fairlington Arbor” book to come up with an Arbor-wide Welcome Letter, as time permits.

 

 

OLD BUSINESS

The planning for the 21 B Unit common area renovations will be underway in December and January. Due to budget constraints, the Board determined to focus on carpeting, plastering, painting, and changing the locks to the basement (and ensuring all residents have access keys to this water shut-off area) this budget year, planning for new mailboxes in the FY08. Also in an effort to be fiscally responsible, the Board plans to keep the same color schemes in each unit area, so the new paint can match the old paint, saving time and money by not paying for extra coats of new primer and paint. All B-Unit owners will be notified of anticipated timeframes and carpet options.

 

 

NEW BUSINESS

Tabled for a later date: a discussion regarding an extension of the fence at the ends of the King Street/36th Street South corridor to prevent trespassers. The Board needs to determine if funds are available this budget year, or possibly the next one.

 

 

EXECUTIVE SESSION

Board went in to Executive Session.

 

 

The next Board meeting is scheduled for Tuesday, January 23, 2007.

 

                                                     

Motion to adjourn the meeting, seconded, and adjourned at 9:25 pm.