FAIRLINGTON ARBOR COUNCIL OF CO-OWNERS

BOARD OF DIRECTORS MEETING

OCTOBER 26, 2004

 

MINUTES OF MEETING

 

BOARD MEMBERS PRESENT:               Pat Schoen, Yvonne Calzada,   Wendy Deker,

                                                                        Jincy Boerner, and Marilyn Beck

 

BOARD MEMBERS ABSENT:                  None

 

MANAGEMENT PRESENT:                      David Pollard, Facilities Manager

                                                                        Steve Kirkpatrick, Assistant Facilities Manager

                                                                       

MANAGEMENT ABSENT:                        Mike Maloney, CFM Manager

 

HOMEOWNERS PRESENT:                      Robert Ingulli and James Moser

 

 

The President began the meeting at 7:00 pm. 

 

HOMEOWNERS FORUM:

 

Mr. Moser presented three items for discussion.  He was concerned about trash in the tot lot.  The Board reported to Mr. Moser that it is aware of late night congregating in this area and have encouraged residents to notify the police if suspicious congregating is observed.  Secondly, he was concerned about the bulk trash that accumulates at the end of the service road.  Again, the Board is aware of this menace and unless the particular residence responsible for the infraction is identified, no action can be taken.  The revised trash policy has been mailed to all homeowners in hopes that this continued violation will cease.  Lastly, Mr. Moser inquired about the procedure by which one can volunteer for the Finance Committee.  The Board advised Mr. Moser to write a letter to the Board requesting his appointment to the Committee for consideration.

 

Robert Ingulli presented the issue regarding Parking Slot 425 that it be re-striped as a no parking slot to avoid constant hassle among the residents in Court 6.  This issue will be discussed in the Board segment of the meeting.

 

ACTION ITEMS:

 

Minutes of the September 28, 2004 Board Meeting were approved.

 

Dave Pollard presented the following contracts for approval:

 

Roofing in Court 3 (3528-3546) - $156,000.00;

Landscaping $63,132.10/year, an increase of 3%; and

Trash Removal $4,618.37/month for a one year contract.

 

Individual motions were made to approve each contract, seconded, and unanimously approved by the Board.

 

REPORT OF OFFICERS:

 

Marilyn Beck, VP Community Affairs:  An email was received from Ron Patterson, webmaster of the Fairlington Historic District website, regarding the recent request of the Fairlington Citizens Association to designate its website as the official website of Fairlington and be included in the Arbor Newsletter.  It was reported to Mr. Patterson that the Board discussed the matter at the September Board Meeting and agreed that the above-mentioned website is sufficient as it includes a link to the FCA website.

 

Wendy Deker, VP Grounds:  The overgrown vegetation in Court 6 has been removed. The trees leaning on the fence in Court 12 have been removed.

 

Yvonne Calzada, VP Buildings:  Several complaints have been received regarding Parking Slot 425 in Court 2, which belongs to the Arbor Facilities Office.  This slot is not used by the Facilities Office due to the office entrance being through the back of the unit and residents are taking advantage of its vacancy considering it a "guest” parking slot for their personal vehicles.  As a solution to the problem, the Board decided to re-stripe Parking Slot 425 as a no parking area.  Failure to observe this restriction will result in towing at the owner’s expense. 

 

Jincy Boerner, Treasurer:  The painting which has been ongoing for several months has been paid.  New coupon books reflecting the 4% increase in condo fees, effective November 1, along with a letter of explanation, have been mailed to the homeowner.  Those homeowners using electronic transfer will have the increase deducted automatically.

 

October 31 is the end of the fiscal year.  Our auditor, Anne Plante of Singleton & Bardowski, will begin her auditing process.

 

OLD BUSINESS

 

There was no old business.

 

NEW BUSINESS

 

Due to the recent sewer collapse at 3481 S. Wakefield resulting in the lateral lining of the sewer line at the cost of $37,000 ($125/ft.), Dave Pollard looked into the possibility of lateral lining all the sewer lines in this manner as a less intrusive, preventative measure of solving our aging sewer line problems.  Lateral Liner is the contractor who does lateral lining.  A 5-year contract at $125/ft. was presented, but because of our ongoing roofing project, it is not feasible.  With no contract, the cost would be $160/ft. on an as-needed basis with no guarantee of immediate attention by the contractor which could result in costly excavation by another company.   The company did propose a new contract of $125/ft. if we would pay $62,500/year over the next 8 ˝ yrs. At that proposal, the 4,066 ft. of sewer line needing lateral lining would cost approximately $508,250.  It was requested that Dave Pollard get these terms in writing from the contractor for the Board review and consideration.

 

The Board convened in executive session.

 

After the executive session, there was a motion to adjourn the meeting, seconded, and the meeting was adjourned at 7:50 p.m.