Fairlington Arbor Council of Co-Owners

Board of Directors Meeting

October 24, 2006

Minutes of Meeting

Board Members Present: Marilyn Beck, Susan Goldstein

BOARD MEMBERS ABSENT: Robert Ingulli

MANAGEMENT PRESENT: Steve Kirkpatrick, Facilities Manager

Mike Maloney, CFM Manager

HOMEOWNERS PRESENT: Tom McQuillan, Bill Briotta, JD Gordon,

Chris Webster, Tim Masias

The President began the meeting at 7:00 pm.

HOMEOWNERS FORUM

• Tom M.
• Inquired about status of putting away pool furniture and lifeguard supplies before winter. Requested that in the meantime, everything needs to be picked up and lined up so it looks neat.
• Requested neighbor Frank Benson (4415 36^th St. S.) get help with replacing outdoor window shutters from when they fell off due to high winds.
• Inquired when bamboo grass will be seasonally taken down.
• Thanked Facilities Manager for removing dead tree previously in question and for fixing lights that had been out.
• Bill B.
• Presented research thus far on replacing aging, space-constrained mailboxes (USPS “4B” Standard) in B Unit buildings, including action steps (a new support structure, contacting local USPS for their consent), dimensions, and some preliminary costs ($825, for example, per box).
• “4C” was approved by USPS October 2006.
• Expressed interest in being on committee for B Unit committee.
• JD G.
• Inquired about two recent Board resignations. Expressed interest in volunteering for open Board positions, especially having run last April for the Board.
• Chris W.
• Voiced concern about possible implied meaning from May 2006 Board Minutes regarding use of access road. Wanted to clarify that his vehicle was not the one involved in the authorized use and parking discussion.
• Wondered what process is for filling two open Board positions.


• Tim M.
• Interested in volunteering for the Grounds committee to address the King Street/36^th St. S. corridor.

ACTION ITEMS

• Minutes of the September 26, 2006, Board Meeting.
• Policy resolution regarding portable storage containers.

MOTION

• September 2006 Minutes approved with updates to tops of pages 2 and 3.

REPORT OF THE OFFICERS

Susan Goldstein, VP Community Affairs: Pool furniture will be put away soon, but not before some further assessment has been made as to cleaning the mildew on the back of the chairs with a borrowed or rented power washer; and as to chairs that need to be tossed and chairs that need to be re-straped. The furniture will not stay out through the winter.

A committee will be formed closer to the next year’s pool season to address pool furniture maintenance. The pool committee will need to research costs and prioritize issues like furniture, chipping paint by the baby pool fence, doorways on pool house/guard door/office, trash cans, umbrellas, bathrooms, trellis at entrance, picnic table, lane rope, cover for ping pong table, etc. A call for volunteers will be in the November Fairlington Arbor Memo newsletter. Residents Karen Keyes and Paul Ferguson, who submitted two letters dated Sept. 18, 2006, have expressed an interest in being on this pool committee.

Marilyn Beck, President: A call will go in the November Fairlington Arbor newsletter for homeowners interested in being appointed for the two vacancies to submit names and statements of interest by Monday, November 13, 2006. The Board will review submissions and follow-up with notifications as to appointment(s).

Will check on “monkeysurvey.com” as a possible tool to survey B Unit homeowners.

Reminder, we purchased phone equipment to contact Dave Pollard on ship. Dave Pollard purchased service. We’re charged for calls made to him. After a year, the equipment will come back to us.

REPORT OF FACILITIES MANAGER

Steve Kirkpatrick, Facilities Manager: Grounds maintenance in progress.

In response to suggestion, gathering information for new residents’ handout from court reps and will distribute findings to Board members for review.

Lois Robinson and Ken Larson have requested to make some outdoor landscaping changes. President will do a site visit to assess grounds in questions. Facilities Manager will communicate pending approval for homeowners to remove and then replace shrubs.

REPORT OF MANAGEMENT

Mike Maloney, CFM Manager: Recommends sending Yard Waste Recycling Pilot Agreement with Arlington County to attorney only if we want to participate in this tree removal program. Board decided not to pursue this program because we are satisfied with our current trash removal company.

Reminds us to read local weekly papers in Arlington County to stay informed of updates to pending Arlington County trash removal program. Also reminder that finishing the roof replacements throughout the Arbor is our #1 budget priority.

NEW BUSINESS

For November, when all Board members are present, the portable storage container document from the Arbor lawyers will be discussed.

A call for volunteers for the 21 B Unit common area renovations will be in the November 2006 Fairlington Arbor Memo newsletter. This group will need to address costs and priorities for carpeting, plastering, painting, and mailboxes. Carol Biondolillo and Bill Briotta have expressed an interest in being on this committee.

A call for volunteers to be on the Grounds committee to address the King Street/36^th St. South will be in the Fairlington Arbor memo newsletter. This group will need to determine priorities and associated costs to make changes. Tim Masias has expressed interest in being on this committee.

EXECUTIVE SESSION

Board went in to Executive Session.

The next Board meeting is scheduled for Tuesday, November 28, 2006.

Motion to adjourn the meeting, seconded, and adjourned at 9:20 pm.