FAIRLINGTON ARBOR COUNCIL OF CO-OWNERS

BOARD OF DIRECTORS MEETING

SEPTEMBER 28, 2004

MINUTES OF MEETING

BOARD MEMBERS PRESENT: Pat Schoen, Yvonne Calzada, Wendy Deker,

Jincy Boerner, and Marilyn Beck

BOARD MEMBERS ABSENT: None

MANAGEMENT PRESENT: David Pollard, Facilities Manager

Mike Maloney, CFM Manager

The President began the meeting at 7:00 pm.

ACTION ITEMS:

Minutes of the August 24, 2004 Board Meeting were approved.

The Due Process Procedures in Enforcement Cases has been updated. These updates include: the resident charged with a violation of the Bylaws must request a hearing within the number of days requested in the hearing notice from the Board; and, the result of any such hearing must be sent within seven (7) business days after the hearing. The changes were accepted and approved by the Board.

The Board discussed the letter from Judith Greig, Community Liaison, FCA Board of Directors, requesting that we include the Fairlington Citizens Association website, www.fca-fairlington.org, as the primary Fairlington internet link, in addition to the Fairlington Historic District website, www.fairlington.org, in our Arbor Newsletter. After discussing the request, it was agreed by the Board that the www.fairlington.org website, noted in the Newsletter, which offers a link to the Fairlington Citizens Association website, is sufficient. A letter will be written to Judith Greig informing her of the Board's decision.

REPORT OF OFFICERS:

Marilyn Beck, VP Community Affairs: There was a resident inquiry regarding the pool not being open for additional weekends. It was reported that reasons of cost and lack of interest caused the Board to agree not to extend the pool season. Renovations to the pool restrooms will take place next season. Ron Patterson, webmaster of www.fairlington.org, has submitted an update to the website, including two new links for Emergency Preparedness and Condominium Association Resources. This information will be noted in the October edition of the Newsletter.

Wendy Deker, VP Grounds: A complaint was received regarding overgrown vegetation in front of one of the units in Court 6. It was decided that since this is common area, the Arbor maintenance staff will prune the area. Court 12 has a birch tree that appears to be dying. A cypress tree in the back of Court 12 looks to be damaged by recent storms and is dangerously close to falling on the fence. Arbor maintenance will monitor both situations.

Yvonne Calzada, VP Buildings: Some complaints were received that the parking slots are smaller following the relining after the milling and paving project. Measurements have been made to verify same slot size as before the relining.

The patio replacement of the unit in Court 7 following the sewer line replacement is being supervised by David Pollard and issues regarding the project have been resolved. For the record, expenses in the amount of $3,979.00 for the patio replacement due to sewer line replacement will be paid from the sewer reserve.

Jincy Boerner, Treasurer: Arbor's monthly financials are in good shape. There will be a detailed report at the Annual Budget Meeting regarding the budget increase.

FACILITIES MANAGER:

David Pollard submitted the costs for the pool restrooms renovation for approval. The painting will cost $1,600 for three coats of white paint on walls and rafters and mat replacements will cost $1,700. A motion was made to approve the renovation costs, seconded, and accepted by the Board.

OLD BUSINESS

There was no old business to discuss.

NEW BUSINESS

A discussion was held regarding various resident concerns about the part-time employment of David Pollard's replacement. This will be addressed in detail at the Annual Budget Meeting on September 30.

After the executive session, there was a motion to adjourn the meeting, seconded, and the meeting was adjourned at 8:00 p.m.