Fairlington Glen Council Of Co-Owners
Annual Meeting Minutes
Thursday, November 4, 2004
Attendees: Mike
Hahn, President; Charles Robbins, Vice President; Bob Patrician, Treasurer;
John Fuller, Secretary; Paul Greenfield, Buildings & Grounds Liaison; Sara
Jones, Property Manager, Legum & Norman; Ricky Solares, Facility Manager,
and staff; and numerous Fairlington Glen Unit Owners.
Call
to order: Mr. Hahn, President, called the Annual
Meeting to order at 7:38 p.m.
Presentation
by Arlington County Police
Officer
M. Owens spoke regarding crime prevention in the Fairlington area.
Quorum
A
quorum of 54.69% was achieved. Hal
Voorhees was appointed Parliamentarian.
Proof
of Notice of Meeting
Mr.
Hahn reported that the notice of the annual meeting of the Council of Co-Owners
of Fairlington Glen Condominium was mailed to all owners of record in
accordance with the Virginia Condominium Act.
Approval
of Minutes
It
was moved and seconded to approve the November 6, 2003 Annual
Meeting minutes of the Fairlington Glen Condominium. The motion passed unanimously by those
present.
President’s
Report
Mr.
Hahn introduced the present members of the Board of Directors; recognized the
Property Manager, staff members, and committee chairpersons; and reported that:
·
The
proposed budget includes a 10% increase in the level of the condominium
assessment.
·
The
proposed budget was carefully prepared to provide sufficient funds to maintain
the physical assets and to provide services at a level equal to last year.
·
Roof
and sewer lateral replacements will continue.
·
An
exterior building survey has indicated that some of the brickwork needs repair.
·
Sealing
and restriping of the asphalt surfaces of each parking court will continue as
needed, and concrete repairs will be performed as needed.
·
Volunteers
on the Glen’s Committees and subcommittees have done a great job this past
year.
It was moved and
seconded to thank Mary Bley and Dorothy Hutchinson, the outgoing Co-Chairs of
the Landscape Subcommittee, for work well done.
The motion carried.
Treasurer’s Report
Mr. Patrician thanked the members of the
Budget Committee for their help in preparing next year’s budget. He reported that:
·
The
10% assessment increase is due primarily to (1) an increase in expenditures and
costs for services, and (2) the need to replenish the Glen’s reserves, which
have been drawn down in recent years.
·
A
reserve study in 2003 recommended that more money be placed in our reserves or
the Glen would be in bad shape financially.
·
The
realization that the brickwork needed repair arose after the 2003 reserve
study.
·
The
Glen Board could do a better job of communicating with co-owners, although not
much community interest was expressed in the Budget Committee even though its
meetings were announced in the newsletter.
·
More
money should have been put aside over the years, but there has been a need to
maintain what we have to maintain the value of our community.
·
The
Board endeavors to keep expenses down in various ways, such as by signing
contracts for three years.
·
The
budget asks co-owners to help resolve the reserve issue.
The following handouts were
distributed: “Fairlington Glen
Replacement Reserves from 1994 to 2005” and “Funding Levels vs. Recommended
Range from 2002 to 2021.”
Election of Directors
There were no vacancies on the Board this
year.
Alison Trimble and Will Smith were
selected to serve as inspectors of the balloting.
Approval of the FY 2005 Budget
35.86% Approved
19.362% Disapproved
Old Business: None.
New
Business: There was a recommendation that the Glen
have an electronic bulletin board to help build a sense of community.
Adjournment
There
being no further business, it was moved and seconded to adjourn the Annual
Meeting. The motion was passed
unanimously by those present. The
meeting adjourned at 9:28 p.m.