Fairlington Glen Council of Co-Owners

Annual Meeting Minutes

December 6, 2005 (Draft)

Attendees: Mike Hahn, President; Bob Patrician, Treasurer; John Fuller, Secretary; Charlie Robbins, Buildings & Grounds Liaison; Sara Jones, Community Manager; Abbey Cailloux, Associate Community Manager; Ricardo Solares, Facilities Manager. Absent: Paul Greenfield, Vice President.

Call to order: Mr. Hahn, President, called the meeting to order at 7:45 p.m. Dan Shapiro was appointed Parliamentarian.

Proof of Notice of Meeting

Mr. Hahn reported that the notice of the annual meeting of the Fairlington Glen the Council of Co-Owners was mailed to all owners of record in accordance with the Virginia Condominium Act.

Approval of Minutes

Alan Bow suggested an amendment to the November 4, 2004 annual meeting minutes to include the discussion about staggering the terms of Board members. It was moved and seconded to approve the amended November 4, 2004 annual meeting minutes. The motion passed unanimously.

President’s Report

Mr. Hahn reported that, in 2006:

• Condo fees increased by 5%.
• The operations budget increased by 2.9%.
• Payroll was reduced by $4,032.00.
• There is a 31% increase in reserves budgeted.
• Most other items on the budget were kept at or below the current actual cost for 2005.

Treasurer’s Report

Mr. Patrician reported that, in 2006:

• $1.7 million will be spent on roof replacements over the next ten years.
• Currently, the reserves contain $393,000.00, which represents 7% of what is needed to fully fund all replacements.
• Ideally, over the next ten years, the Association could increase the reserve account to a more comfortable 30% by increasing fees by up to 6%.
• The Board is working toward increasing the amount of money in reserves over the next several years.
• The operations line item was reduced by 2.9%.
• By eliminating the porters, there was a net reduction in the payroll line item of $2496.00.
• 31% more money will be placed into the reserve accounts
• Auditor charges are increasing.
• Wages increased by 3.6%.
• Cost reductions are expected for: copying, postage, telephone and cell phone costs, porter, storage space, uniforms. Consequently, more volunteers will be needed.

Selection of Inspectors

Susan Hunchar and Willard Smith oversaw the counting of the ballots by Legum & Norman, Inc.

proof of Quorum

Mr. Hahn announced that a quorum of 61.04% was achieved.

Recess

The meeting went into recess at 8:25 p.m. while the ballots were counted. The meeting reconvened at 8:59 p.m.

Results of the Election

The two vacancies on the Board were filled by Alison Burns Trimble and Margaret Windus:

Margaret Windus 42.318%

Alison Burns Trimble 41.08%

Michael Hahn 23.029%

The Budget was approved:

Approved 53.171%

Disapproved 4.517%

Adjournment

It was moved and seconded to adjourn the meeting at 9:01 p.m. The motion carried by unanimous vote.