Fairlington Glen Council Of Co-Owners Board Of Directors Meeting MinutesApril 6, 2004 (Draft) Attendees: Mike Hahn, President;
Charles Robbins, Vice President; John Fuller, Secretary; Paul Greenfield,
Buildings & Grounds Liaison. Absent: Bob
Patrician, Treasurer. Also present: Sara
Jones, Property Manager; Ricardo Solares, Facility Manager; David Richardson,
Court 15, licensed architect for Caren Forsten; and Pamela Sand, recording
secretary. Call to order: Mr. Hahn,
President, called the meeting to order at 7:30 p.m. Approval of Minutes04.04.06.1 Motion. It was moved and seconded to approve the
March 2 and March 15, 2004 Board meeting minutes. The motion carried (4-0-0). Variance --Forsten04.04.06.2 Motion. It was moved and seconded to approve an
amendment to the variance request of co-owner Caren Forsten at 4270 S. 35th
Street, A-1, approved March 2, 2004, as follows: the
dining room window will be replaced with two French doors, not one. The motion carried (4-0-0). At 7:33 p.m. D. Richardson left the meeting. Buildings & Grounds CommitteeC. Robbins reported on the Buildings &
Grounds Committee March meeting. J.
Fuller will include in the Glen newsletter an article stressing the need to
keep the Glen Board of Directors informed on issues of concern to the
community, such as acts of vandalism. Checking Water for LeadThe Board agreed that Arlington County be asked
to check the water for lead in Glen public drinking fountains and the pool
before the season begins. Work RequestsThe Board agreed that R. Solares continue to
hang a notice that the work requested has been completed on the door of
co-owners who ask for such a notice. In
addition, all co-owners who require work on their roofs should receive a notice
that the work has been accomplished. 2004 Roofing Contract04.04.06.3 Motion. It was moved and seconded to approve the
contract from James R. Walls Contracting Co. to replace slate roofs for
buildings in Court 3 (3581 – 3585 S. Stafford Street) and the back half of
Court 14 (4200 – 4210 S. 35th Street) at a cost of $109,143.00, plus
$3,132.00 for gutter repairs, subject to the addition of a clause mentioning
the need for clean-up on a daily basis.
The motion carried (4-0-0). Masonry Survey by Restoration EngineeringThe Board requested that S. Jones ask Restoration
Engineering to prioritize the various masonry tasks required, and provide a
time frame for repair extending to 10-15 years, beginning with emergency work
that could be a safety hazard or cause leakage, including an estimated annual
cost. 04.04.06.4 Motion. It was moved and seconded that the Board
convene in Closed Session at 8:04 p.m. to discuss covenants matters and other
issues. The motion carried (4-0-0). Closed Session04.04.06.5 Motion. It was moved and seconded that the Board
convene in Open Session at 8:18 p.m. The
motion carried (4-0-0). No Trespassing Sign04.04.06.6 Motion. It was moved and seconded that S. Jones
invoice the co-owner at 4124 S. 36th Street for the replacement
value of one Glen “No Trespassing” sign.
The motion carried (4-0-0). Next Board MeetingThe next Board meeting
will be held on Tuesday, May 4, 2004. Adjourn04.04.06.7 Motion. It was moved and seconded for the Board to
adjourn at 8:25 p.m. The motion carried
(4-0-0). Fairlington Glen Council Of Co-Owners Resolution ActionApril 6, 2004 (Draft) Approval of Minutes04.04.06.1 Motion. It was moved and seconded to approve the
March 2 and March 15, 2004 Board meeting minutes. The motion carried (4-0-0). Variance --Forsten04.04.06.2 Motion. It was moved and seconded to approve an
amendment to the variance request of co-owner Caren Forsten at 4270 S. 35th
Street, A-1, approved March 2, 2004, as follows: the dining room window will be
replaced with two French doors, not one.
The motion carried (4-0-0). 2004 Roofing Contract04.04.06.3 Motion. It was moved and seconded to approve the
contract from James R. Walls Contracting Co. to replace slate roofs for
buildings in Court 3 (3581 – 3585 S. Stafford Street) and the back half of
Court 14 (4200 – 4210 S. 35th Street) at a cost of $109,143.00, plus
$3,132.00 for gutter repairs, subject to the addition of a clause mentioning
the need for clean-up on a daily basis.
The motion carried (4-0-0). 04.04.06.4 Motion. It was moved and seconded that the Board
convene in Closed Session at 8:04 p.m. to discuss covenants matters and other
issues. The motion carried (4-0-0). Closed Session04.04.06.5 Motion. It was moved and seconded that the Board
convene in Open Session at 8:18 p.m. The
motion carried (4-0-0). No Trespassing Sign04.04.06.6 Motion. It was moved and seconded that S. Jones
invoice the co-owner at 4124 S. 36th Street for the replacement
value of one Glen “No Trespassing” sign.
The motion carried (4-0-0). Adjourn04.04.06.7 Motion. It was moved and seconded for the Board to
adjourn at 8:25 p.m. The motion carried
(4-0-0). |