Fairlington Glen Board Meeting
April 4, 2006
(Draft #3)
Attendees:
Bob Patrican (President); John Fuller (Vice-President);
Charlie Robbins (B&G Liaision); Margaret Windus (Treasurer); Alison Trimble (Secretary)
Staff: April
Ludtke, Community Manager, Legum& Norman; Andrew
Barnes, Community Manager, Legum &Norman; Ricky Solares,
On-Site Manager; Barry Barrett, Legum & Norman, Team Leader
Co-Owners:
Dan Shapiro (Ct 7); Jocelyn Corderot (Ct 1); Lisa
Driscoll (Ct 3); Will Smith (Ct 9); Judy Guy (Ct 13); Kari Doyle (Ct 11)
Meeting was called to order
at
Minutes
04.04.06.01 MOTION Approve the minutes of the March 7, 2006 Board meeting as modified. The motion carried. 5-0-0
Tot
Lisa Driscoll gave a status
report on the activities of the Tot Lot Task Force. Paula Matthews deserves kudos for all her hard
work gathering information for the group. A representative from REI Engineering
looked at structure in addition to the company that installed the play
structure. There are several immediate needs: install a bar or plate on the
high climber; increase the amount of pea gravel to six inches (and add twelve inches
under swings); seal wood; trim low-lying tree branches off structure, replace
swing chains. With good maintenance the structure may last another five years.
The Task Force is researching
enhancements for the area such as adding an additional Tot structure where the
wooden platform is now; adding benches and table as an amenity for all
residents; replacing all the seven current benches with recycled plastic and grouping
them more together; adding a tether ball circle; and, adding more trees. At the
low end for cost for a new structure would be a Little Tikes Plastic House
($200). A higher cost item would be panels with manipulatives
($800 to $2000) Benches may be $500 a piece. Future cost of total replacement
for the current structure would be $15,000.
The Task Force would like to
know if there is money available from other budget categories to help accomplish
some of this work. They will present the Board with a more complete report in
May.
Variance Requests
Judy Guy, 3528 S. Stafford
(Ct 13), came before the Board to request a variance to place large rocks in
her front bed garden. This request was approved at the
04.04.06.02 MOTION Approve the variance request. The motion carried. 4-0-1
Margaret Windus
presented a landscape variance request on behalf of her Court 1 neighbor Craig Studer (3523A
04.04.06.03 MOTION Approve landscape variance request for rose bed in front. The motion
carried. 5-0-0
President's Report
Bob Patrician presented the Management
Company Task Group charge. John Fuller has agreed to lead this Task Force. John
will review the materials gathered on previous competitions and CAI materials
before the beginning of work this summer.
04.04.06.04 MOTION Approve the Management Company Task Force as written. The motion
carried. 5-0-0
Barry Barrett, Legum &
Norman, addressed the Board about changes in staffing of the Glen contract. We
have been assigned another manager, Andrew Barnes, who is located at the
Alexandria Office. In addition, we will continue to have April Ludtke at the Dulles Office. They and their assistants will
work as a team to help meet our needs over the next few months.
Landscape Report
Alison Trimble met with two
representatives from Environmental Enhancements and walked the Glen. We have
lost quite a few plants and trees over the winter. An estimate on all the
removals we will need is to be sent to us by April 15. The tree work approved
at the March meeting has been completed except of the stump grinding.
Ricky reported on the status
of the sewer line that backed up on March 13 in Court 15. He believes the line
was occluded due to resident actions. This line has not been identified as a
problem previously; therefore it has not been snaked or received Root Destroyer
recently.
Sewer Lateral Policy
Ricky has reviewed the Sewer
Lateral Policy paper developed by Margaret Windus and
Alison Trimble. While he agrees placing clean outs in all low units would help
his maintenance work, he believes his maintenance program is effective as shown
by the low number of back ups we have had in the last few years. It was agreed
that the table of sewer lateral information would be distributed to court reps
with a request that they verify and add to the information on each lateral in
their court.
Treasurers Report
BWG recommendations to Finance Committee:
Margaret Windus
provided a list of BWG recommendations referred to the Finance Committee and
actions taken to date. It was agreed that the Finance Committee will meet with
the Auditor to go over last year’s findings when available.
Reserve Expenditures List
The Board discussed the list
of priorities for capital expenditures this year. Will Smith spoke to the needs
of the single
Capital Painting Contract
We need to clarify what the
exclusions should be included in the contract if any. Jim Hewitt will be
consulted when he returns next week. We will approve the painting bid next
month when clarified.
Pool Repairs (Not Reserve Expenditures)
Kari Doyle presented a list
of repairs needed to be made to the pool bathroom facilities. These repairs can
be made by the staff. They include replacement of toilet and flushers;
installation of new counter top and faucets; and, painting.
04.04.06.05 MOTION Approve expenditures for repair in pool bathrooms by Ricky and crew up
to $1400. The motion carried. 5-0-0
Phones
Legum & Norman is working
on communications options for the Glen, including land-lines, pool hone, cell
phones and pagers.
04.04.06.06 MOTION Move to closed session to discuss contractual matters. The motion
carried. 5-0-0
04.04.06.07 MOTION Move to open session. The motion carried. 5-0-0
Pool Contract
04.04.06.07 MOTION Approve the World Pool bid at an amount of $31,524. (The Pool
Committee will adjust the pool hours to meet this price point.) The motion
carried. 5-0-0.
Next Meeting
The next Board meeting is
scheduled for May 2, 2006.
04.04.06.08 MOTION Move to adjourn. The motion carried. 5-0-0
Respectfully submitted by,
Alison Burns Trimble
Secretary