Fairlington Glen Draft #2

April Board Meeting

April 3, 2008

FCC

Attendees: Bob Patrician (President); John Fuller (VP); Margaret Windus (Treasurer); Jasper Thomson (At-Large); Alison Burns Trimble (Secretary)

Other Attendees: Michael Childers (Cardinal)

Co-Owners: Maynard Dixon (Ct 16); Fred Hohlweg (Ct 9); Regina and Will Smith (Ct 9); Betty and Ed McGonagle (Ct 9)

The meeting was called to order by Bob Patrician at 7:31pm.

Residents’ Forum

Maynard Dixon passed on the Court 9 maintenance report to Michael Childers for action. He reported on the last CRG meeting held at Ramparts. The group discussed how to reach out to other co-owners to invigorate the group. Maynard especially wants to thank Dave Sherman and Scott Tanner for all their efforts.

Minutes

03.04.08.01 MOTION Move to approve the minutes of March 6 2008. The motion carried 5-0-0.

President’s Report

Phase II of the Sewer relining project was presented. The residents impacted will be notified of the start of work the week of April 21.

Arlington County has contacted Cardinal requesting permission to inspect vehicles on our property. There was discussion of the need for inspection. This is a regular and annual request.

03.04.08.02 MOTION Move approval of Arlington County inspection of cars on Glen property. The motion carried 5-0-0.

Bylaws Rollout

The package of information containing the redrafted bylaws and explanatory notes is ready to be distributed. The document will be delivered door to door with the next issue of the Glen Echo along with a hard copy of the revised Glen Handbook (2008). The revised Bylaws will be mailed to non-resident co-owners. Both the redlined copy (highlighting actual all proposed changes) of the Bylaws and the revised Handbook will be made available on the Glen website and the Yahoo site for future reference. A community forum will be held on Wednesday, April 23 to discuss the Bylaws effort and a representative of Rees Broome will be available to answer questions at that meeting.. A Special Meeting will be called for Wednesday, June 18 for the purpose of approving the Bylaw changes.

03.04.08.03 MOTION Approve the draft revised Bylaws to be sent out to all co-owners for review and approval. The motion carried 5-0-0.

Handbook

03.04.08.04 MOTION Approve the revised Glen Handbook be distributed along with the next Glen Echo. The motion carried 5-0-0.

Landscape

Jasper presented the Spring EE walkthrough and Thrive tree work.

03.04.08.05 MOTION Approve the EE proposal for spring work in the amount of $10,430. The motion carried 5-0-0.

03.04.08.06 MOTION Approve the Thrive proposal for spring work in the amount of $ 4,645. The motion carried 5-0-0.

The Co-owners 3523/3525 S. Utah Street discussed the plans for restoration of the area between their units due to the extensive drainage repairs made in that area last fall. Plantings will surround the remaining portion of the fence in that area with a reassessment in the fall of how the transplanted material is faring. The Board agreed the fence will be removed next summer, if not before.

03.04.08.07 MOTION Approve the bid from Living Color not to exceed $3000 for planting and installing a walkway with pavers between 3523 and 3525 S. Utah St. with modest adjustments allowed for final plant material selections. The motion carried 5-0-0.

Management Report

Michael Childers presented the management report. The VA 2004 State refund has been received.

Staff has tried to fix the Pool pergola, but it cannot be repaired and will be removed.

Capitol painting has been on-site to look at the warranty issues we raised in Court 2. Some modest painting will be done by them on the unit in question.

Brikwurks to begin next week on the approved stoop repairs list. The next cycle of painting scheduled for Courts 13-16 will be sent out for bid. Cardinal will report back.

Closed Session

03.04.08.08 MOTION Move into closed session for the purpose of discussing covenant issues. The motion carried 5-0-0.

Open Session

03.04.08.09 MOTION Move into open session. The motion carried 5-0-0.

Adjournment

03.04.08.10 MOTION Move to adjourn. The motion carried 5-0-0.

The meeting was adjourned at 9:20pm. The next scheduled meeting will be held on Thursday, May 1 at 7:30pm at the FCC.

Respectfully submitted,

Alison Burns Trimble

Secretary