Fairlington Glen Council Of Co-Owners

Board Of Directors Meeting Minutes

April 5, 2005 (Draft)

Attendees: Mike Hahn, President; Bob Patrician, Treasurer; John Fuller, Secretary ; Charlie Robbins, Buildings & Grounds Liaison. Absent: Paul Greenfield, Vice President.

Also present: Sara Jones, Property Manager; Ricardo Solares, Facility Manager; Margaret Windus (Ct. 1); Sandy Heaton and Vicky Mason (Ct. 6); Annette May (Ct. 13); Nicole Rios, Associate Community Manager, Legum & Norman, Inc.; and Pamela Sand, recording secretary.

Call to order: Mr. Hahn, President, called the meeting to order at 7:30 p.m.

Approval of Minutes

05.04.05.1 Motion It was moved and seconded to approve the March 1, 2005 Board meeting minutes. The motion carried (4-0-0).

Board of Director Terms

05.04.05.2 Motion It was moved and seconded that the present Board of Directors term expiration dates be adjusted to provide a more evenly spaced sequence of expirations/elections, in that at least one, and no more than two, would fall in any given year, and that this sequence be preserved in succeeding years. The motion carried (4-0-0).

Buildings & Grounds (B&G)

C. Robbins reported on several items of import discussed at the March Building and Grounds Committee meeting, including:

B&G Officers. The following were appointed: Dan Shapiro, Chairman; Marge Angelo, Vice Chairman; and Sandy Heaton, Secretary.
Landscape Subcommittee. The March walk-through was successful. The next Landscape Subcommittee meeting, which is to consider recommendations resulting from the walk-through, will be April 12.
Root intrusion. The Board asked S. Jones to contact the County regarding the repair of pavement that has buckled due to tree root growth in the vicinity of Courts 4, 7, and 9. Any repairs that are made must not cause damage to the tree roots.
Vandalism. There was discussion regarding continuing vandalism in the Glen. R. Solares was asked to follow-up on the particular incident mentioned, which may be reported to the police.

Exterior Painting

05.04.05.3 Motion It was moved and seconded to approve a bid from Capital Painting in the amount of $59,980 to paint the exteriors of Courts 1, 2, 3, and 4 in 2005, unless Jim Hewitt has significant concerns within the next week after reviewing the three bids received. The motion carried. (4-0-0)

Restatement of Glen Bylaws

The Board asked Bob Patrician, Treasurer, to consider including $10,000 in the 2006 budget for the purpose of having our lawyers prepare a draft set of revised Bylaws for the Glen, conduct working sessions with the Board and a “town hall” meeting with co-owners to discuss draft changes, and facilitate further efforts through the final vote.

Variance Rescinded

05.04.05.4 Motion. It was moved and seconded to rescind a November 4, 2004 variance approval, as requested by co-owner Jason Thomas of 4212-B2 S. 36^th Street, who decided to move rather than work through problems he was encountering with the County. The motion carried. (4-0-0)

Meeting with the Auditor

The Board was invited to attend a meeting with the Auditor to address questions by the Audit Subgroup on Monday, April 18^th, at 7:30 p.m. in the Fairlington Community Center, if it can be scheduled. The Board asked S. Jones to attend.

Grounds Contract

C. Robbins agreed to contact Alison Trimble to see if she desires to revise the statement of work that is required before the grounds contract can go out to bid.

At 8:16 p.m. S. Heaton, V. Mason, and M. Windus left the meeting.

01.02.05.5 Motion. It was moved and seconded that the Board convene in Closed Session at 8:19 p.m. to discuss a co-owner situation and other issues. The motion carried. (4-0-0)

At 8:30 p.m. A. May left the meeting.

Closed Session

01.02.05.6 Motion. It was moved and seconded that the Board convene in Open Session at 8:50 p.m. The motion carried. (4-0-0)

Next Board Meeting

The next Board meeting will be held on Tuesday, May 3, 2005.

Adjourn

05.04.05.7 Motion. It was moved and seconded that the Board adjourn at 8:51 p.m. The motion carried. (4-0-0)