Fairlington Glen Board Meeting Draft #2

August 6, 2007

Held at 3525B S. Stafford St.

Board Attendees: Bob Patrician (President), John Fuller (Vice-President), Margaret Windus (Treasurer), Jasper Thomson (At-Large). Absent: Alison Trimble (Secretary)

Other Attendees: Beth Cousino, Community Manager (Cardinal), Blake Giddens (Restoration Engineering, Inc.), David Arsenault (US Sewer & Drain).

Co-Owners: Maynard Dixon (Ct. 16), Kari Boe Doyle (Ct. 11), Bill McShea (Ct. 11).

The meeting was called to order at 7:45 pm by Bob Patrician, after a last minute change of venue because the door was locked at 4820 S. 31^st St.

Residents’ Forum

Maynard Dixon, CRG Chair, noted that the July CRG minutes had been distributed. The CRG is focusing on court maintenance needs. He provided completed forms to Beth Cousino.

Minutes

06.08.07.01 MOTION Move to approve the minutes of July 5 as submitted. The motion carried 4-0-0.

Presidents’ Items

Pool Complex. The President thanked the Pool/Office/Workshop Building Task Group for its comprehensive report and the Maintenance Committee for its contributions to that report. The Board agreed to seek a firm to design the proposed renovation and expansion of the pool buildings. The President appointed Dave Sherman from the Maintenance Committee to lead a small group in this effort, which will also include Alan Bow from the Pool/Office/Workshop Building Task Group and Paula Mathews from the Pool Committee. Dave will begin exploratory work and provide a progress report for the September Board meeting. We hope to have a conceptual drawing available by the November 14 Annual Meeting, together with a range of possible costs. The Treasurer will look into various funding options, including a line of credit construction loan that would convert to a term loan at the end of construction.

Truck and Tractor Blades. The President noted that the off-site storage unit was cleaned out last week. All that remains there is the truck snow blade and a grass-cutting platform for the tractor, which has never been used. The Board agreed to sell both items, which will be done on ebay with assistance from a Co-Owner.

Emergency Preparedness. Bob Patrician noted that there will be an article in the next GLEN ECHO on emergency preparedness (September is Emergency Preparedness Month). Maynard Dixon has agreed to discuss with CRG at its September meeting what role the Court Representatives might play in this important effort. Libby Garvey has long urged a stronger Glen role and will join that conversation if possible.

Sanitary Sewer Relining

Bob Patrician introduced David Arsenault, of US Sewer & Drain, the company that has been relining sanitary sewer laterals in the Meadows this summer. Mr. Arsenault provided an overview of both the relining process and of the newer “bursting” technology, and described the capabilities of US Sewer & Drain in these areas. Our most immediate need is to deal with a sewer line in Court 9 that exits to Utah St. under four concrete patios. We are seeking a bid to reline that lateral. Should US Sewer & Drain be selected and do well, we may engage them for additional relining work.

Storm Sewers and Site Drainage

Mr. Patrician welcomed our engineering consultant, Blake Giddens, who provided a status report on the storm sewer and site drainage studies. Lack of rain has hampered completion of the site drainage study, for which camera and survey work has been completed. Observational work during a prolonged rain has not yet been possible.

Variance Policy

John Fuller spoke to variance violations as recorded by Dave Sherman on a CD provided the Board. He also reviewed certain variance rules and how we might deal with them. Mr. Patrician noted that in some areas it might be possible to change the rule rather than the behavior, if the rule were no longer needed. In other cases, such as wires on buildings, we need to enforce our rules more strongly. He is working with Comcast and Arlington County on installation of cables to understand how we can work together to assure that cables are disguised as much as possible or installed inside units. It requires cooperation from Comcast and from co-owners. The Board will continue discussion of variance matters at the September meeting, with an objective of understanding (a) where rules might be revised and (b) where they need stronger enforcement.

A request from a co-owner to install a new type of basement window well was discussed and it was agreed that further information and review was needed within the Glen.

06.08.07.02 MOTION Move to deny application from co-owner at 3549B S. Stafford to install new window well. Board will consider again if additional information is provided. Board will refer to CRG and Landscaping Committee for comment. The motion carried 4-0-0.

Management Report

Beth Cousino is exploring whether the long-planned sealing of various Glen parking lots can be rescheduled, given the County’s presence that will likely continue to the end of the week [dates were later changed and are now scheduled for September 12-13].

A contract to repair the new roof in Court 8 that was damaged by fire last month was presented for review.

06.08.07.03 MOTION Move to approve contract to James R. Walls Contracting Company for $2,550 for work to repair Court 8 roof damaged by fire. The motion carried 4-0-0.

Closed Session

06.08.07.04 MOTION Move into closed session for the purpose of discussing allocation of condo and Co-Owner responsibilities. The motion carried 4-0-0.

Open Session

06.08.07.05 MOTION Move to open session. The motion carried 4-0-0.

06.08.07.06 MOTION Approve the memo on allocation of condo and Co-Owner responsibilities for distribution to Co-Owners. The motion carried 4-0-0. [The memo was distributed on August 7.]

06.08.07.07 MOTION Move to adjourn. The motion carried 4-0-0.

The meeting was adjourned at 9:50 pm. The next meeting will be held on Thursday, September 6, 2007 at 7:30 pm at 4820 S. 31^st Street, at which time the draft 2008 budget will be discussed and the Board will continue discussion of variance matters.

Respectfully submitted,

Margaret L. Windus

Acting Secretary