Fairlington Glen Draft
#2
Board Meeting
August 7, 2008
Present: John Fuller (VP); Margaret Windus (Treasurer);
Jasper Thomson (At-Large)
Alison Burns Trimble (Secretary)
Absent: Bob Patrician (President)
Co-Owners: Liz Finos (Ct 16);
Maynard Dixon (Ct 16); Dale May (Ct 11); Regina Smith (Ct 9); Mary Bley (Ct 13);
Melinda Patrician (Ct 11); Richard Rodriguez (Ct 10); Hal Vorhies (Ct 3); Noemi
Lopez (Ct 15); Alan Bow (Ct 1); Libby Garvey (Ct 15)
John Fuller called the meeting to order at 7:30pm.
Residents’ Forum
Maynard Dixon reported on the CRG meeting. CRG will be
handing emergency response questionnaires in September and the form will be run
in the next issue of the Glen Echo.
Several co-owners raised concerns about if and/or when pesticides
are used in the Glen by the landscape contractor and sub-contractors. Concerns
were also raised about lack of notice if spraying is
occurring. Co-owners present asked for more information on any pesticides used
and dates used. Concern was also expressed about the overall performance of the
current contractor. It was decided to convene a meeting of the Landscape
Committee on Tuesday, August 19 to discuss the above issues in greater detail
and present the Board at a future meeting with a new policy on pesticide use in
the Glen and to develop more concise specifications for the landscape contract.
Minutes
07.08.08.01 MOTION
Approve the minutes of July 3, 2008. The motion carried 4-0-0.
President’s Report
07.08.08.02 MOTION
Approve the Dwyer work performed in Court 13 on May 14 for emergency cleaning
of the parking lot storm drain in the amount of $4000. The motion carried
4-0-0.
07.08.08.03 MOTION
Approve the Glen yearly premium for USI insurance coverage renewal for the year
Sept 24, 2008 –Sept 23 2008 in the amount $60,572. The motion carried 4-0-0.
07.08.08.04 MOTION
Approve the S3E Klingemann MEP contract in the amount
of $12,000 for professional engineering design services for pool complex. The
motion carried 4-0-0.
Sewer Work update:
US Sewer and Drain has completed Phase III of the five phase contract signed
with them last year for relining the remaining sewer laterals in the Glen.
Seven lines (7) were completed in 2007 and 14 in 2008. Seventeen lines remain and
completion is planned for next year.
Bylaws update. We currently exceed the threshold for
approving the bylaws. Efforts will continue to ensure we remain above the
threshold leading to final approval at the meeting on September 17.
Painting: Terry McGuire
(Cardinal) will contact AMS to schedule the work in Ct 13-16. Notices will be
delivered to affected residents to ask them to move items in back patios away
from the building.
Treasurer’s Report: The Finance Committee recommends moving a
portion of the reserve money into higher interest CD’s.
07.08.08.05
MOTION Move up to $285,000 of long term reserve money into multiple
CDs for approximately one year. The motion carried 4-0-0.
07.08.08.06 MOTION
Approve closing the Virginia Commerce Bank business “sweep” account. The motion carried 4-0-0.
Landscape
Additional resources have become available this year which
will allow the removal of more of the dying Leyland Cypress along the fence
line.
07.08.08.07 MOTION
Approve $5000 to remove additional dying Leyland Cypress.
The motion carried 4-0-0.
Closed Session
07.08.08.08 MOTION
Move to closed session for the purpose of discussing covenant matters,
contractual matters, and personnel issues. The motion carried 4-0-0.
07.08.08.09 MOTION
Move to open session. The motion carried 4-0-0.
07.08.08.10 MOTION
Move to approve bid from Walls for 3535 A/B S Stafford Street for front and
back gutters not to exceed $4200. The motion carried 4-0-0.
Adjourn
07.08.08.11 MOTION
Move to adjourn. The motion carried 4-0-0.
The meeting adjourned at 9:40pm. The next scheduled meeting
will be held on Thursday, September 4 at 7:30pm.
Respectfully submitted,
Alison Burns Trimble