Fairlington Glen Council Of Co-Owners
December 7, 2004 (Draft)
Attendees: Mike Hahn, President;
Charlie Robbins, Vice President; Bob Patrician, Treasurer; John Fuller,
Secretary ; Paul Greenfield, Buildings & Grounds Liaison. Absent: no one.
Also present: Sara
Jones, Property Manager; Ricardo Solares, Facility
Manager; James Hewitt (Ct. 1); Margaret Windus (Ct.
1); Sandy Heaton (Ct. 6); Sean Munzert (Ct. 7); Dan
Shapiro (Ct. 7); Mary Bley (Ct. 12); Dorothy
Hutchinson (Ct. 12); Tom Arehart (Ct. 15); Alison
Trimble (Ct. 15); and Pamela Sand, recording secretary.
Call to order: Mr. Hahn,
President, called the meeting to order at 7:30 p.m.
04.12.07.1 Motion. It was moved and seconded to approve the November
4, 2004 Board meeting minutes. The
motion carried (5-0-0).
04.12.07.2 Motion. It was moved and seconded to approve the
revised 2005-06 Living Colour Landscaping Co. Grounds
Care contract dated November 5, 2004 in the amount of $79,339.00. The motion carried. (4-1-0)
At the request of Mary Bley,
the Board agreed to include a notice in the Glen Newsletter about placing trash
in designated areas the first Saturday of the month. It has been observed that heavy items have
been placed near street trees, which can damage exposed roots.
The Board thanked retiring Landscape
Subcommittee Co-Chairs Mary Bley and Dorothy
Hutchinson for their dedication the last four years.
Mary Bley said the
Buildings & Grounds Committee is welcome to attend the Landscape
Subcommittee meeting in January.
Tom Arehart of 4284 S.
35th Street, was asked to obtain further
information from his contractor regarding the work that is needed to rectify
the serious water problem in his basement, obtain Dan Shapiro’s approval, and
provide R. Solares with copies of the variance for
the Board’s immediate consideration.
At 8:27 p.m. T. Arehart
left the meeting.
04.12.07.3 Motion. It was moved and seconded to approve the November
9, 2004 NVM Contractors snow plowing services proposal for the 2004-05 season
as described. This is a time and
materials contract so the cost will not be known until the end of the season.
The motion carried. (4-0-1).
R. Solares was asked
to research the cost of commercial snow blowers, as well as to consider the
practicality of repairing the Glen’s existing snow blower, and report back to
the Board.
04.12.07.4 Motion. It was moved and seconded to approve the Sanguard Mid-Atlantic proposal to construct a pool shade
structure in the amount of $2,600, as recommended by the Pool
Subcommittee. The motion carried. (3-2-0).
After discussion by those present, it was agreed
that the Treasurer shall call for a Budget Committee organizational meeting in
January 2005 to decide its schedule and process. Mentioned was the need to know exactly what
the law requires of the Glen financially.
S. Jones recommended that the Budget Committee prepare questions in advance
for the auditor to answer when he visits, which is expected to be in March
2005.
At 9:11 p.m. Mary Bley
and Dorothy Hutchinson left the meeting.
04.12.07.5 Motion. It was moved and seconded to add the
following sentence to the paragraph titled “OTHER” on page 4-17 of the
Fairlington Glen Handbook: “Political signs are not deemed to be holiday,
seasonal, or special occasion decorations and, therefore are not permitted.”
The motion carried. (3-2-0).
J. Fuller explained that
if there is to be a change in Arlington County trash removal, it won’t happen
until 2010 and, even if implemented at that time, may not affect our six-day
trash pickup.
04.12.07.6 Motion. It was moved and seconded to approve the auditor’s
annual request that the Association elects to apply all or part of the excess
assessment income to the following year’s assessments and that such final
amount shall be at the Board’s discretion.
The motion carried. (5-0-0).
S. Jones mentioned that
Jeff Hughey will return to survey the façade at 4202
S. 36th Street, without charge, to determine where water is entering
Sean Munzert’s unit.
When the source of the problem is identified, it will be clear who has
the responsibility for repair.
S. Jones was asked to
review the Bylaws to determine who is responsible for maintaining exterior
brickwork, and report back to the Board.
The next Board meeting
will be held on Tuesday, January 4, 2005.
04.12.07.7 Motion. It was moved and seconded that the Board
adjourn at 9:36 p.m. The motion carried
(5-0-0).