Fairlington Glen Draft #2

Board Meeting

December 5 2006

(held at 4820 S. 31^st Street)

Present: Bob Patrician (President); John Fuller (VP); Margaret Windus (Treasurer); Alison Burns Trimble (Secretary); Jasper Thomson (At-Large)

Others: Ricky Solares (On-Site); Andrew Barnes (Legum & Norman)

Co-Owners: Maynard Dixon (Ct 16); Tevis Smith (Ct 10); Liz Finos (Ct 16)

The meeting was called to order at 7:30pm by Bob Patrician.

Residents' Forum

Tevis Smith spoke about his concerns with the possibility of outsourcing work now done by our on-site staff. Mr. Smith lauded the value he believes comes from the Glen having in-house labor and expertise.

CRG Report

Maynard Dixon reported on the activities of the Court Representatives Gorup (CRG). He has redesigned the maintenance reporting form and is actively searching for new court representatives in Courts 7 and 8.

Minutes

06.12.06.01 MOTION Approve the minutes of November 14, 2006. The motion carried 5-0-0.

06.12.06.02 MOTION Approve the 2006 Annual Meeting minutes as drafted for the next Annual meeting. The motion carried 5-0-0.

President's Report

Bob Patrician recapped the events of the Annual Meeting and thanked the staff provided by Legum & Norman for the fine job they did in tallying the proxies and vote. He noted we received 57% in proxies and noted how few new faces were at the meeting despite our increased efforts.

The transition to Cardinal Management Company is underway. A transfer meeting has occurred between Beth Cousino (Cardinal) and Andrew Barnes (Legum & Norman). Most of the needed information has been transferred to Cardinal, however the actual Unit files will not be sent until January due to the need for continued service by Legum &Norman. A concern was raised about how emergency calls would be handled during the last week of December as our management agent will be on vacation.

The 2007 Calendar of Board events was reviewed and a suggestion was made to move Audit review to May and to hold an additional community meeting to inform co-owners about proposed changes to the By-laws.

Verizon Fiber Optic Network

The Glen has received a request from an engineering firm under contract with Verizon to perform a preliminary survey of our buildings to map out plans for laying fiber optic cable to enable the FIOS system of telecommunications services. Bob Patrician has been in contact with Ed Hilz with the FCA to ask all impacted Fairlington Associations to work together when dealing with this project in Fairlington.

Budget

Margaret Windus reviewed the budget status. The final numbers are not available at this time, but per instructions of our auditor it is prudent to make the following decision.

06.12.06.03 MOTION Move to elect to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion. The motion carried 5-0-0.

Contractor Work

Margaret Windus reviewed a synopsis of the contractor work which the Glen undertook this year. The painting contractor was new (Middledorf). It is suggested that we survey residents in courts 5 through 8 to get feedback on this effort.

06.12.06.04 MOTION Move to approve the painting survey of Court 5 through 8 as submitted. The motion carried 5-0-0.

Landscape

Jasper Thomson and Alison Trimble will meet before the next Board meeting to transition the Landscape Liaison duties. Jasper will be working with Fred and Linda Hohlweg in 2007 to coordinate all landscape activities.

Variances

The Board reviewed the variance request at 4262 S. 35^th (Court 15) for kitchen renovation including the removal of the wall between the kitchen and the dining room.

06.12.06.05 MOTION Move to approve the Matts variance (4262 S. 35^th) subject to notary signature. The motion carried 5-0-0.

The Board reviewed the variance request at 3555 S. Stafford Street (Court 2) for kitchen work, a French door in the dining room, removal of the kitchen door and subsequent addition of a double window in kitchen.

06.12.06.06 MOTION Move to approve Hochstetler variance (3555 S. Stafford). The motion carried 5-0-0.

Management Report

Andrew Barnes gave the management report. The recent sewer back up in Court 11 was discussed. As per our policy, the Glen will reimburse for initial clean up costs associated with that event. A check was received from Merrill Lynch in the amount $48,000 which closes out that account.

A resident request has been made to re-key a B-unit basement door. Andrew will request more information regarding the situation and report back.

There has been a large rodent infestation in one building located in Court 16. Triple S has been retained by two of the residents and a third resident has employed another company. A letter will be sent to Court 16 and Court 9 residents asking that no one leave bird seed on the ground.

The 2004 VA Glen tax refund problem is still outstanding. The Board requested Legum & Norman forward all email or other correspondence related to this issue between Legum & Norman and VA State.

06.12.06.07 MOTION Move to closed session for the purpose of discussing accommodating disability, personnel and legal matters. The motion carried 5-0-0.

06.12.06.08 MOTION Move to open session. The motion carried 5-0-0.

06.12.06.09 MOTION Move the minutes be approved of the November 7, 2006 Board meeting as amended. The motion carried

06.12.06.10 MOTION Move to adjourn. The motion carried 5-0-0.

The meeting was adjourned at 9:45pm. The next meeting will be held on Thursday, January 4, 2007.

Respectfully submitted,

Alison Burns Trimble

Secretary