Fairlington Glen
Board Meeting Draft
#2
February 7, 2008
Held at 4820 S 31st
Present: Bob Patrician (President); John Fuller (VP);
Margaret Windus (Treasurer); Jasper Thomson (At-Large); Alison Burns Trimble
(Secretary)
Also present: Lynn House (Cardinal Management); Ursula
Koenig (Rees Broome)
Co-Owners: Maynard Dixon (Ct 16)
The meeting was called to order 7:37pm by Bob Patrician.
Residents’ Forum
Maynard Dixon gave kudos to Lynn House and Cardinal for work
done in response to the recent Maintenance inspection reports. Maynard
suggested the lamp posts may need to be painted due to rusting.
Minutes
07.02.08.01 MOTION
Move to approve the minutes as submitted for November 14, 2007; December 6,
2007; and, January 3, 2008. The motion carried 5-0-0.
President’s Report
The revised By-Laws
as drafted by counsel and reviewed by the Board will be distributed for
further comment and review to the broader community after tonight’s meeting.
The new Comcast
guidelines for new installations and remediation of previous installs are
still being negotiated. Bob will report back on any progress.
There has been no response from the FCA on our letter
seeking more collaboration among the
individual condominium boards throughout Fairlington.
We have been contacted by the City of Alexandria about
possible redevelopment of the corner
located at King Street and Quaker Lane. City staff has agreed to meet with
our representatives regarding possible changes and upgrades to the existing
traffic pattern.
B Basement Carpets:
The Board previously decided to remove the old basement carpet and directed
staff to repaint the floors. (The stair carpet will be retained unless it is a
tripping hazard.) We received two completed forms requesting the carpets be
left as they are. The co-owners have been notified that choosing to retain the
carpet does not mean it will be replaced at a later date.
07.02.08.02 MOTION
Move to approve the retention of B-Basement carpet at 3537 S Stafford St and
3571 S Stafford St as requested by co-owners in accordance with the President’s
memo of January 6 2008 outlining upcoming staff painting project. The motion carried 5-0-0.
B Basement Water Shut
Off Valve: A B-Unit resident has contacted staff about replacing the water
shut off valve which feeds their unit. This particular valve does reside within
the common area. Shut off valves in B-Unit Common Areas will remain the
responsibility of the Glen and we will replace those leaking or “difficult to
turn” valves however, staff will try to remediate first. Co-owners may request
to replace their valves if they are located in the common area at their own expense
with an approved variance.
A resident of Court 2 has contacted the Board about the quality of painting during the last
painting cycle. Staff has verified that the overhang and porch area have
excessive peeling. The warranty from the
contractor involved (Capital Painting) is still in effect. Cardinal will work
with the contractor and staff to address the issues the community is
responsible for and will send a letter outlining the steps to be taken in those
areas to the co-owner.
Patio Trees
The Landscape Committee will look at the fence and tree
issue as noted by a walkthrough that Cardinal made with Nelson and Maria.
Treasurer’s Report
2007 Reserve Expenditures and review of contractor work will
be posted on the Yahoo site for community review.
Management Report
Staff reviewed all the stoops and noted which can be fixed
by staff and those that need to be contracted. (See spreadsheet.)
Several instances requiring access to units during the day
have occurred. Co-owners should file emergency contact information with the
management agent so staff can access units as needed in case of sewer backups
or other emergencies. A form will be included in the March Glen Echo for
co-owners to update their contact information with Cardinal Management
including email, day time phone and cell numbers.
07.02.08.03 MOTION
Move into closed session for the purposes of discussing legal and contractual matters.
The motion carried 5-0-0.
07.02.08.04 MOTION
Move into open session. The motion carried 5-0-0.
07.02.08.05 MOTION
Move the Board authorizes US Sewer & Drain to use “pipe bursting” to
replace the storm sewer line in Court 10 extending in the parking lot from 4343
to 4331 S. 36th Street, with the costs per foot as in the existing
sewer relining contract. The motion carried 5-0-0.
07.02.08.06 MOTION
Move to adjourn. The motion carried 5-0-0.
The meeting was adjourned at 9:50pm. The next scheduled
Board meeting will be March 6, 2008 to
be held at Abingdon School in the Media Center.
Respectfully submitted,
Alison Burns Trimble
Secretary