Fairlington Glen Draft #1

Board Meeting

January 3, 2008

Attendees: Bob Patrician (President); John Fuller (Vice-President); Margaret Windus (Treasurer); Jasper Thomson (At-Large). Absent: Alison Burns Trimble (Secretary)

Other Attendees: Lynn House (Cardinal)

Co-Owners: Maynard Dixon (Ct. 16)

The meeting was called to order at 7:30 by Bob Patrician.

Residents’ Forum

Maynard Dixon reported that the CRG would discuss the draft Handbook at its January 15 meeting. On the survey of variance violations, he has some survey forms in and will complete the missing courts this month.

Minutes

Because of the Secretary’s absence, review of minutes was deferred to February.

President’s Report

The President reported that there was no further news from Comcast, who are reviewing the proposed agreement for installation of cables. He will call them to see the status.

Board members discussed the plan to have on-site staff remove common-area basement carpeting in B-Buildings and paint the floors. It was agreed that each of the 23 B-Buildings could choose to have that done or let the carpet remain. Each resident of B-Buildings that want the existing basement carpet to stay will sign a statement that will be sent to the Board President. Carpeting will not be replaced.

The Board agreed that the welcome package was fine for distribution to new residents.

The President noted the letter he sent to Sam Anthony, incoming President of the Fairlington Citizens Association, recommending that the FCA broaden its outreach to the community. The Glen President suggested that the FCA bring together leadership of the seven Fairlington villages to help build a network that would share experiences and solutions to common problems that we all share.

Variance Matters

Bob Patrician noted the proposed letter on variances to be sent to the community by Greg Lukmire, Variance Coordinator. Discussion focused on mechanisms to ensure cooperation by co-owners in seeking variances for structural changes inside the unit and for wires or lines that may be needed outside the unit (primarily for condensate lines, radon exhaust, or cable TV). Lynn House will investigate exactly what is required for radon remediation in locations such as Fairlington Glen. Margaret Windus will revise the proposed letter based on the discussion.

Mr. Patrician also reviewed the variance requests that had been forwarded by the Variance Coordinator, with a recommendation for approval.

03.01.08.01 MOTION Approve the wrought iron handrail variances for 3521 S. Stafford and 3525B S. Stafford Street as presented. The motion carried 4-0-0.

Site Drainage and Storm Sewer Studies

Margaret Windus summarized the two draft final studies recently received from Restoration Engineering. There are a number of recommendations for future work in both the storm sewer and site drainage areas. Most of them were not evaluated as urgent and can follow relining of the remaining sanitary sewers, which will occur over the next two years, and renovation of the pool complex. Ms. Windus proposed that a few of the recommendations be implemented during 2008, including:

· Establish a maintenance plan for the storm sewer system with all catch basins, both Glen and County, inspected annually and cleaned as necessary

· Install downspout extensions at remaining locations where downspouts discharge into landscaped area

· Seek a bid for “pipe bursting” of the Orangeburg line in Court 10 and consider installing a trench drain to alleviate pooling of water.

Board members supported those recommendations. In addition Ms. Windus will prepare an article for the GLEN ECHO summarizing the major conclusions of the two studies.

Management Report

Lynn House reported on a number of items, including the planned inventory of Glen equipment and the planned survey of needed stoop repairs. On-site staff are beginning to clean the gutters again.

Closed Session

03.01.08.02 MOTION Move into closed session for the purpose of discussing delinquent accounts, contracts, and legal matters. The motion carried 4-0-0.

03.01.08.03 MOTION Move into open session. The motion carried 4-0-0.

Open Session

03.01.08.04 MOTION Move to approve NVM contract for snow removal for the 2007-2008 winter season at the rates specified. The motion carried 4-0-0.

03.01.08.05 MOTION Move to approve Curl Swimming Services, Inc. contract for swimming pool management during 2008 at a cost of $33,768 plus added costs for the week after Labor Day and possible special hours up to the $37,117 amount provided in the 2008 budget. Hours may change as agreed on by Curl Swimming Services and the Pool Committee.

The meeting was adjourned at 9:25 pm. The next scheduled Board meeting will be held on February 7, 2008 at 4820 S. 31^st St., as the renovated community center is not expected to open until sometime in February.

Respectfully submitted,

Margaret L. Windus

Treasurer