Fairlington Glen Council Of
Co-Owners
July 5, 2005 (Draft)
Attendees: Mike Hahn, President; Paul Greenfield, Vice President; Bob Patrician, Treasurer; John Fuller, Secretary; Charlie Robbins, Buildings & Grounds Liaison. Absent: none.
Also present: Sara Jones, Property Manager; Ricardo Solares, Facility Manager; Jim Hewitt, Kay Hewitt, Margaret Windus (Ct. 1); Hal Vorhies (Ct. 3); William Layer (Ct. 5), Sandy Heaton (Ct. 6); Dan Shapiro (Ct. 7); and Theresa Swan, USI.
Call to order: Mr. Hahn, President, called the meeting to order at 7:30 p.m.
05.07.05.1 Motion. It was moved and seconded to approve the June 7, 2005 Board meeting minutes with one correction, that D. Shapiro, Chairman of the Building and Ground Committee, suggested that the B-Units be repainted and recarpeted in the same color/type as before rather than agreeing to do a survey of B-Unit Co-owners. The motion carried (5-0-0).
USI is our agent for locating carriers for our insurance needs. Theresa Swan, insurance broker for USI, attended the meeting and provided a comprehensive presentation regarding insurance coverage as it relates to the needs of the Glen. The USI process for locating carriers for renewing our insurance in September is just getting started; however, initial indications are that our premiums are not expected to go up and will probably go down slightly, and our current $5,000 deductible will not increase.
05.07.05.2 Motion. It was moved and seconded to approve a variance for replacing the kitchen door at 4304 S. 36th Street with a single French door. The motion carried (3-2-0).
C. Robbins reported on items in the June 2005 B&G minutes including the need for replacing some gutters with wider ones that will more effectively catch water runoff from our roofs. Additional bids for this will be solicited. In addition, the crew will assess the need to repair or replace the reported broken concrete sidewalk in Court 5.
The B-Unit carpets are due for replacement and the B-Unit hallways are due for repainting, and the current colors and quality will be retained. Legum & Norman will solicit bids for these efforts.
Three bids were received for resolving the water drainage problem between Courts 9 and 10. The Davey Tree bid appears to be the most cost-effective; however, there are a couple of questions that need to be answered regarding the bid. Legum & Norman will get responses to these questions prior to the Board vote on accepting or rejecting the bid.
Hal Vorhies presented a plan for the possible future upgrade of our parking areas, based on the fact that the current spaces are sized for vehicles smaller than the larger ones (e.g., SUVs, trucks) that many residents now own. The plan would expand the area devoted to parking spaces by reducing the grassy areas at the Court entrances, thereby allowing expansion of the current parking spaces to accommodate the larger vehicles. The Board will consider this plan as a potential future project.
A group playing on the basketball court inadvertently damaged temporary repairs to the court. The costs to restore these temporary repairs will be solicited, via the Basketball Subcommittee Chairman, from this group of players.
05.07.05.3 Motion. It was moved and seconded to ratify a telephone vote on an expenditure for woodwork repairs by Capital Painting, associated with the painting effort in Courts 1-4, at a cost not to exceed $1,900. The motion carried (5-0-0).
Requests for cost estimates associated with the revision of our bylaws were sent to three firms; however, only one provided an estimate. Attendees at the meeting suggested that volunteers from the Glen might be able to carry out this revision. The Board will continue to assess the need and process for revising the Glen’s bylaws
The next Board meeting will be held on Tuesday, August 2, 2005.
05.07.05.4 Motion. It was moved and seconded that the Board adjourn at 9:18 p.m. The motion carried. (5-0-0)
Fairlington Glen Council Of
Co-Owners
July 5, 2005 (Draft)
05.07.05.1 Motion. It was moved and seconded to approve the June 7, 2005 Board meeting minutes with one correction, that D. Shapiro, Chairman of the Building and Ground Committee, suggested that the B-Units be repainted and recarpeted in the same color/type as before rather than agreeing to do a survey of B-Unit Co-owners. The motion carried (5-0-0).
05.07.05.2 Motion. It was moved and seconded to approve a variance for replacing the kitchen door at 4304 S. 36th Street with a single French door. The motion carried (3-2-0).
05.07.05.3 Motion. It was moved and seconded to ratify a telephone vote on an expenditure for woodwork repairs by Capital Painting, associated with the painting effort in Courts 1-4, at a cost not to exceed $1,900. The motion carried (5-0-0).
05.07.05.4 Motion. It was moved and seconded that the Board adjourn at 9:18 p.m. The motion carried. (5-0-0)