Fairlington Glen Draft #1

Board Meeting

July 3, 2008

Held at FCC

Present: Bob Patrician (President), John Fuller (Vice President), Margaret Windus (Treasurer), Jasper Thomson (At-Large), Lynn House (Cardinal)

Absent: Alison Burns Trimble (Secretary)

The meeting was called to order at 7:30 pm by Bob Patrician, President.

Minutes

03.07.08.01 MOTION Move to approve the minutes of June 4 2008 as submitted. The motion carried 4-0-0.

President’s Items

Bylaws. Bob Patrician reported that the bylaws approval process was well underway, with nearly 68% having approved the amended bylaws at the June 18 Special Meeting of the Council. The meeting was recessed until September 17, the date of the Community Forum on the 2009 budget. Bob wrote an extended article for the July GLEN ECHO explaining the role that bylaws play (and roles they don’t play) and why it is important to each of us and the community that the new bylaws be approved. Court captains and the Board have redoubled efforts to reach out to those who have not yet voted, about 30%. Signs are auspicious for reaching 75%.

03.07.08.02 MOTION Move to approve the sewer and drain work performed by Dwyer Plumbing Corp in May at 3571-A2 S. Stafford Street in the amount of $20,525. The motion carried 4-0-0.

Painting. Because of rain, AMS did not paint Courts 13-16 in May and June as originally planned. It was agreed that they could begin on July 14. Lynn House will prepare a notice for residents informing them of the approximate schedule, the need to leave back gates open for access, and how door painting will be handled.

Variance Matters

The guest expected to discuss variance matters did not attend and the planned discussion was deferred. The Board asked Ms. House to send violation letters to two owners who have satellite dishes in their patios extending above the fence level, referring them to Glen policy in the Handbook Appendix. Bob Patrician reported that there has been no further progress with Comcast relating to cable lines on buildings. He will pursue this matter over the summer.

03.07.08.03 MOTION Move to approve variance submitted by the owner of 4236 S. 35^th St. subject to receiving satisfactory responses to questions of clarification Mr. Patrician will ask the owner, as discussed at the meeting. The motion carried 4-0-0.

Landscaping

Jasper Thomson presented a proposal for tree work from Thrive.

03.07.08.04 MOTION Move to approve proposed tree work by Thrive in the amount of $4,080. The motion carried 4-0-0.

There was additional discussion of a variety of landscaping needs. Mr. Thomson will provide Ms. Windus with input for the 2009 budget process.

Management Agent’s Report

The Board and Ms. House discussed the purpose and possible contents of a monthly management report. Ms. House will experiment with a new approach in August that may better meet our joint needs—the Board to know what has gone on the previous month and what is planned, and the management company to familiarize the Board with the extensive level of constituent services they provide daily.

Annual Meeting

Mr. Patrician will not be available on November 12, the scheduled date of the Annual Meeting. It was agreed to move the date of the Annual Meeting to Thursday, November 6, the same day as the already planned Board meeting, which will be held at the end of the Annual Meeting. Ms. Windus will readjust the budget calendar with the new date in mind.

Adjournment

03.07.08.05 MOTION Move to adjourn. The motion carried 4-0-0.

The next meeting is scheduled for Thursday, August 7, 2008.

Respectfully submitted,

Margaret L. Windus

Acting Secretary