Fairlington Glen Council Of Co-Owners

Board Of Directors Meeting Minutes

June 1, 2004 (Draft)

Attendees: Mike Hahn, President; Charles Robbins, Vice President; John Fuller, Secretary; Bob Patrician, Treasurer. Absent: Paul Greenfield, Buildings & Grounds Liaison.

Also present: Sara Jones, Property Manager; Patrick Murray, Chair of the Basketball Subcommittee; Karen Kuhlman and Tom Leibfried, Court 7; Jason and Claudine Thomas, Court 7; and Pamela Sand, recording secretary.

Call to order: Mr. Hahn, President, called the meeting to order at 7:30 p.m.

Approval of Minutes

04.06.01.1 Motion. It was moved and seconded to approve the May 4, 2004 Board meeting minutes. The motion carried (3-0-0).

Landscaping

04.06.01.2 Motion. It was moved and seconded to approve the proposal by The Davey Tree Expert Company to do tree trimming in Courts 4, 10, and 12 at a cost of $600.00, as outlined in a June 1, 2004 email. The motion carried (3-0-0).

At 7:42 p.m. Bob Patrician entered the meeting.

Sealcoating and Striping

04.06.01.3 Motion. It was moved and seconded to approve the May 11, 2004 proposal by Dominion Paving & Sealing to sealcoat with PaveShield and stripe Courts 9, 12, 13, and 14, at a cost of $3,651.00. The motion carried. (4-0-0)

Buildings & Grounds Committee

C. Robbins reported on the Buildings & Grounds Committee May meeting.

Basketball Court

The Board requested that Sara Jones explore the possibility of an inexpensive repair in the court’s surface, so the entire basketball court can be used during the summer. The expectation is that the major repair would take place this autumn.

At 7:46 p.m. P. Murray left the meeting.

04.06.01.4 Motion. It was moved and seconded that the Board convene in Closed Session at 7:46 p.m. to discuss covenants matters and other issues. The motion carried (4-0-0).

Closed Session

At 8:10 p.m. J. and C. Thomas and K. Kuhlman and T. Keibfried entered the meeting.

At 8:30 p.m. J. and C. Thomas and K. Kuhlman and T. Keibfried left the meeting.

04.06.01.5 Motion. It was moved and seconded that the Board convene in Open Session at 8:32 p.m. The motion carried (4-0-0).

Trash at Pool Entrance

The Board approved the Pool Subcommittee’s request that Ricky Solares oversee cleaning up trash that has been collecting immediately outside the entrance to the pool.

Next Board Meeting

The next Board meeting will be held on Tuesday, July 6, 2004.

Adjourn

04.06.01.6 Motion. It was moved and seconded for the Board to adjourn at 8:34 p.m. The motion carried (4-0-0).