Fairlington Glen Board Meeting

June 6, 2006

 

Attendees: Bob Patrician (President); Margaret Windus (Treasurer); John Fuller (Vice-President); Charlie Robbins (B&G Liaison); Alison Burns Trimble (Secretary)

 

Co-Owners: Greg Hetzler (Ct 6); Terry Long (Ct 13); Liz Finos (Ct 16); Regina Smith (Ct 9)

 

Staff: Andrew Barnes (Legum&Norman); Ricky Solares (Facilities Manager)

 

The meeting was called to order by Bob Patrician at 7:32pm.

 

Residents’ Forum:

Greg Hetzler and Terry Long presented their objections to the reduced pool hours. They stated the hours are unfair to those who work at night and/or families with small children. They are very concerned about the magnitude of the reduced hours in June. Bob Patrician explained the process of how the Board came to this decision due to a new pool contract and budget pressures. The Board invited both Mr. Hetzler and Ms. Long to join the Budget Committee and/or the Pool Committee to work on these issues.

 

Regina Smith came to remind the Board of the water problem on her unit’s stoop. The stoop is not on list for replacement this year.   The Board directed Ricky to re-check the gutter to attempt to more precisely identify the source of the problem.  Ricky and crew will keep a watchful eye and clean the gutter regularly and may put a gutter guard on that portion of the overhang to keep leaves from getting stuck in the gutter and downspout. Ricky will also check the slope of the porch and look at the possibility of doing an in-house repair on the first course of brick to see if it is possible to change the slope if that is the source of the problem.

 

Minutes:

 

06.06.06.01 MOTION Approve the Board minutes dated May 2 (Draft #2) as amended by adding the date of the first Strategic Planning meeting held on May 10, 2006. The motion carried 5-0-0.

 

B-Bldg Redecoration Task Group Report

Liz Finos gave the final report of the B-Building Task Force. Liz reviewed the process of selection and the final voting by B-Building owners. An Olive color scheme was selected. Liz reviewed the information on bids received for carpet and paint. It was decided that we need to obtain more painting bids. The target for installation is August. The basements will not be included in the scope or work due to the cost which is expected to be about $10,000 for carpet. The possibility of the on-site staff painting the basement hallways was raised and will be considered later this year. Liz offered a special thank you to Committee member Mark Ksiazewski for all his help with this project.

 

Management Company Task Group

John Fuller reported on the progress made by the Management Company Task Force group. Kudos to Margaret Windus and Doug Miller for their help in gathering and refining the pertinent information required to put out the RFP. Board members are to review the RFP materials and timeline and send John comments as soon as possible. A note will go out in the next newsletter asking for community input.

 

Treasurer’s  Report

Margaret Windus presented the internal controls document created by Bill Boswinkle to help the Finance Committee track information. The issue of the Virginia State refund check that is missing is still unresolved. Legum and Norman is in contact with the State. Recommended changes to the budget categories were discussed.

 

06.06.06.02 MOTION Approve the 2005 Audit subject to possible non-material changes to the report questioned and/or proposed by the Finance Committee. The motion carried 5-0-0.

 

B&G Report

Charlie noted the Board attended the last Building and Grounds Committee.

 

06.06.06.03 MOTION Approve the Tree work proposal from Davey Tree in the amount. $1800. The motion carried 5-0-0.

 

Management Report

Andrew Barnes reported on outstanding variance issues. He notified the management company for 4250 S. 35th Street that the Glen will not cover the loss of carpet due to the sewer back up. The Nextel account has been closed. We are now saving money on phones. The staff office AOL account will to be disconnected on June 11. DSL needs to be installed and check for virus and clean up computer.

 

06.06.06.04 MOTION Move into closed session for the purpose of discussing contractual matters. The motion carried 5-0-0.

 

06.06.06.05 MOTION  Move into open session. The motion carried 5-0-0.

 

06.06.06.06  MOTION Approve the Lindman proposal for repairing/restoring 12 stoops. The motion carried 5-0-0.

 

06.06.06.07 MOTION Approve Walls roofing proposal for Ct 1 only. The motion carried 5-0-0.

 

06.06.06.08 MOTION Authorize Bob Patrician to approve the necessary carpentry charges associated with the Middledorf Painting contract in Courts 5 through 8. The motion carried 5-0-0.

 

06.06.06.09 MOTION Approve Dwyer proposal of $900 to fix the main water line at 4210 S 36th.  The motion carried 5-0-0.

 

06.06.06.10 MOTION Move to adjourn. The motion carried 5-0-0.

 

The meeting was adjourned at 9:40pm.

 

The next meeting will be held on Wednesday, June 7, 2006. This is a special meeting to finish the strategic planning discussion. The next regularly scheduled Board meeting will be held July 11. Please note the date change from Wednesday, July 5 as previously published.

 

Respectfully submitted,

 

Alison Burns Trimble

Secretary

 

Draft #3 5:46pm 6/8/06