Fairlington Glen Board Meeting Draft #2

Held at 4820 S. 31^st Street

June 14, 2007

Attendees: Bob Patrician (President); John Fuller (Vice President); Margaret Windus (Treasurer); Jasper Thomson (Member at Large); Alison Burns Trimble (Secretary)

Other attendees: Beth Cousino, Cardinal Management; Blake Giddens, REI Engineering

Co-Owners: Bill Worsley (Ct 16); Maynard Dixon (Ct 16)

The meeting was called to order by Bob Patrician at 7:30pm.

Residents’ Forum

It was noted the variance approved by the Board last month for 3565B S Stafford attic renovations will not proceed due to the inability to receive the necessary county permits.

Minutes

14.06.07.01 MOTION Approve the minutes of May 3 2007. The motion carried 5-0-0.

Sanitary Sewer Study

Blake Giddens presented the sanitary sewer study findings based on data collected and collated from a variety of sources including videotaping the conditions of all pipes with outside cleanouts and a subset of pipes which required access inside co-owners units

Options on technology were discussed. There is some hope that “pipe bursting” technology which grinds the pipes and immediately replaces it by pulling a new pipe behind it, will help mitigate costs associated with the traditional method of opening a trench to replace the lines. Relining the terra cotta pipes is still possible where the pipes have not become disjointed and otherwise compromised. Blake recommended that we develop a plan which would address all the remaining terra cotta pipes within the next 15 years. Many lines should be done well before that timeline. In addition, where ever a line is relined, it is recommended that a clean out be installed at the same time as the relining is done. In the “best” lines, a clean out should be installed soon to maintain those lines more fully. Blake also noted the integrity of some of the cast iron pipes running under the low units which connect to the terra cotta pipes may be of concern. Next week Blake will begin the storm sewer drainage assessment along with assessing other drainage issues in the Glen and report back on those issues.

President’s Items

Maynard Dixon gave a brief report on the last Court Representatives meeting.

Bob announced the Board will hold a special meeting next Monday evening (June 18) to discuss the current variance process and issues related to approving blanket variances. Several new variance requests will be discussed at that time.

14.06.07.02 MOTION Confirmed the approval the costs of pool repair items performed by World Pool to open the pool not be exceed $5300. The motion carried 5-0-0.

14.06.07.03 MOTION Confirmed the supplemental appropriation of $4200 for emergency repairs at 4317 A-1 related to work in Ct 10. The motion carried 5-0-0.

Treasurer’s Report

Margaret Windus reviewed the financial report which will be inserted in the next Glen Echo.

Management Agent Report

Closed Session

14.06.07.04 MOTION Move to go into closed session for contractual matters and personnel issues. The motion carried 5-0-0.

Beth Cousino reported on bids received for painting in Courts 9-12 and sealing/striping in various courts.

Open Session

14.06.07.05 MOTION Move to go into open session. The motion carried 5-0-0.

14.06.07.06 MOTION Move to approve AMS Restoration Services bid for standard court painting cycle 9 -12 in the amount of $44,590. The motion carried 5-0-0.

14.06.07.06 MOTION Move to approve Dominion paving bid in the amount of $5734 for sealing and striping courts listed. The motion carried 5-0-0.

Adjournment

14.06.07.07 MOTION Move to adjourn. The motion carried 5-0-0.

The meeting was adjourned at 9:50pm. The next Board meeting will be a special Variance meeting to be held at 3525 B S. Stafford Street at 7:30pm on Monday, June 18. The next regular scheduled meeting will be Thursday, July 5 at 7:30pm to be held at 4820 S. 31^st Street.

Respectfully submitted,

Alison Burns Trimble

Secretary