Fairlington Glen Board Meeting                                                       Draft #1

Held at 3525B S. Stafford Street

June 18, 2007

 

Attendees:  Bob Patrician (President); John Fuller (Vice President); Margaret Windus (Treasurer); Alison Burns Trimble (Secretary); and Greg Lukmire (Variance Coordinator)

 

Absent:   Jasper Thomson (Member at Large)

 

This special Board meeting to address variance policies and processes was called to order by Bob Patrician at 7:30 pm.  He presented a number of issues for discussion, including:

 

·        a need to restate the variance process in general

·        categories of variances

·        a communications strategy to reach out to co-owners and residents about variance requirements and processes

·        assistance for the Variance Coordinator

·        how to deal with violations.

 

After discussion of these issues, the Board and Variance Coordinator agreed on the following:

 

  • The phrase “blanket variance” will continue to be used for those variances that need no approval as long as they fall within the stated variance requirements
  • All other variances will go through the formal variance request process
  • We will publish a list of types of changes for which precedence has been established, though they require a formal variance request and approval

 

Follow on actions and individuals responsible include:

 

  • Revise the variance application (Greg Lukmire)
  • Work with the Variance Coordinator and serve as alternate (John Fuller)
  • Revise variance requirements for downspouts (Bob Patrician)
  • Communicate with the requestor of a window well variance (Bob Patrician)
  • Recruit an individual to identify existing violations throughout the Glen and make recommendations to the Board for enforcement, easing of restrictions, blanket variances, policy changes, or other actions (Margaret Windus)  [Dave Sherman later agreed to perform this role.]
  • Prepare GLEN ECHO articles on aspects of variance policies and processes (Alison Burns Trimble)
  • Provide an updated e-mailable copy of the variance application on the Glen website (Alison Burns Trimble)
  • Ask contractor to update variance disk and index variances by type (Margaret Windus)

 

The meeting was adjourned at 9:45 pm.