FAIRLINGTON GLEN COUNCIL OF CO-OWNERS

Fairlington Glen Council Of Co-Owners

Board Of Directors Meeting Minutes

 

May 4, 2004 (Draft)

 

Attendees:  Mike Hahn, President; Charles Robbins, Vice President; John Fuller, Secretary. Absent:  Bob Patrician, Treasurer; Paul Greenfield, Buildings & Grounds Liaison.

Also present:  Sara Jones, Property Manager; Ricardo Solares, Facility Manager; Lee Henry, Court 1; Alison Trimble, Court 15; Dorothy Hutchinson and Mary Bley, Landscape Subcommittee; Jason and Claudine Thomas, Court 7; and Pamela Sand, recording secretary.

Call to order:  Mr. Hahn, President, called the meeting to order at 7:30 p.m.

Approval of Minutes

04.05.04.1 Motion.  It was moved and seconded to approve the April 6, 2004 Board meeting minutes.  The motion carried (3-0-0).

Emergency Preparedness

Alison Trimble spoke regarding the need for setting up an emergency preparedness system for the Glen, and presented the following four goals reviewed by the Buildings and Grounds Subcommittee:

  1. Identify distributors for the June 5 Arlington County emergency preparedness event materials.
  2. Identify community members willing to be trained in the County Citizen Emergency Response Team (CERT).
  3. Have Ricky Solares and Legum & Norman sign up for the Roam System Alert System.
  4. Investigate having the Board purchase NOAA radios for Ricky Solares, staff, and Legum & Norman to use to monitor reports on unusual weather.

The Board approved the formation of the Fairlington Glen Emergency Preparedness Subcommittee, with Alison Trimble and Libby Garvey as co-chairs; accepted the four recommendations; invited the subcommittee to make further recommendations for the Board’s consideration; and asked that an article be prepared for the Glen newsletter on the subject. 

At 7:45 p.m. A. Trimble left the meeting.

Landscaping

04.05.04.2 Motion.  It was moved and seconded to approve the April 1, 2004 proposal by The Davey Tree Expert Company to do tree work in Courts 2 and 14 at a cost of $1,311.00, with the proviso that the Landscape Subcommittee speak with immediate neighbors in Court 14 before the hemlock is removed.  The motion carried (3-0-0).

04.05.04.3 Motion.  It was moved and seconded to approve the April 16, 2004 proposal by Living Colour Landscaping Co. for small tree protection from cicadas at a cost of $1,300.00.  The motion carried (3-0-0).

04.05.04.4 Motion.  It was moved and seconded to approve the April 16, 2004 proposal by Living Colour Landscaping Co. for 2004 spring landscape installation at a cost of $2,033.00, with the possible addition of two azaleas in Court 6.  The motion carried (3-0-0).

At 8:07 p.m. M. Bley and D. Hutchinson left the meeting.

Variance --Henry

04.05.04.5 Motion.  It was moved and seconded to approve the variance request of co-owner J. Lee Henry at 3525 S. Stafford Street as outlined in Parts 1 and 2 of his April 20, 2004 memorandum, subject to the recommendations of the Variance Subcommittee Chair, except that there should be only one exterior light in the patio area.  The motion carried (2-0-1). 

At 8:43 p.m. J. L. Henry left the meeting and Jason and Claudine Thomas entered the meeting.

04.05.04.6 Motion.  It was moved and seconded that the Board convene in Closed Session at 8:44 p.m. to discuss covenants matters and other issues.  The motion carried (3-0-0).

Closed Session

At 8:57 p.m. J. and C. Thomas left the meeting.

04.05.04.7 Motion.  It was moved and seconded that the Board convene in Open Session at 9:00 p.m.  The motion carried (3-0-0).

County Hedge Maintenance

04.05.04.8 Motion.  It was moved and seconded to ratify the agreement with Arlington County’s Department of Parks, Recreation and Community Resources regarding maintenance of the hedge on Quaker Lane, as revised by the Glen, upon acceptance by the County.  The motion carried (3-0-0).

Masonry Survey by Restoration Engineering

04.05.04.9 Motion.  It was moved and seconded to authorize Restoration Engineering to prioritize the various masonry tasks required in the Glen, provide a time frame for repair extending to 10-15 years beginning with emergency work that could be a safety hazard or cause leakage, and include an estimated annual expense, at a cost not to exceed $1,000.00.  The motion carried (3-0-0).

Basketball Court Repair

The Board requested that Sara Jones find out why the court is sinking and the cost of repair.  The information received should be given to the subcommittee chair for consideration.

Buildings & Grounds Committee

C. Robbins reported on the Buildings & Grounds Committee April meeting.

Next Board Meeting

The next Board meeting will be held on Tuesday, June 1, 2004.

Adjourn

04.05.04.10 Motion.  It was moved and seconded for the Board to adjourn at 9:20 p.m.  The motion carried (3-0-0).