Fairlington Glen Council of
Co-Owners
Board of Directors Meeting
Minutes
November 1, 2005 (Draft)
Attendees: Mike Hahn, President; Bob Patrician, Treasurer; John Fuller, Secretary. Absent: Paul Greenfield, Vice President; Charlie Robbins, Building & Grounds Liaison.
Also Present: Sara Jones, Community Manager; Ricardo Solares, Facilities Manager; Margaret Windus (Ct. 1); Dan Shapiro (Ct. 7); Curt Schwarz, Regina Smith (Ct. 9); Ray Hanzlik, Recording Secretary.
Call to Order: Mr. Hahn, President, called the meeting to order at 7:30 p.m.
Approval of Minutes
01.11.05.1 Motion. It was moved and seconded to approve the October 4, 2005 Board meeting minutes. The motion carried (3-0-0).
Building & Grounds (B&G)
Mr. Shapiro briefed the Board on the status of a request for variances from the co-owner for the landscaping project on common property and unit modifications at 4284 S. 35th Street. The co-owner was informed that variances are required; however, none have been received. No further action was taken. Mr. Shapiro informed the Board that the B&G sponsored Candidates Forum, for those who will be running for Board positions at the Annual Meeting, will take place on November 15, 2005.
Landscaping
01.11.05.2 Motion. It was moved and seconded to approve the proposal from Living Colour approved by the Landscaping and B&G committees for landscape improvements and stepping stones for Court 16 at a cost of $495. The motion carried (3-0-0).
Mr. Schwarz reported on flooding of his unit’s basement due to faulty installation of the gutters.
He will provide information on this to Ms. Jones, who will
contact the contractor who performed the gutter work.
Snow Removal Contract
Ms. Jones recommended Board approval of the contract
proposed by NVM Contractors for snow removal during the upcoming season. Costs
include $120 per hour for the Bobcat Loader, $115 per hour for the Plow Truck,
and $250 per ton for sand with a $75 delivery charge.
01.11.05.3 Motion. It was moved and seconded to approve the proposal from NVM Contractors for snow removal. The motion carried (3-0-0).
Trash Contract
Ms. Jones recommended Board approval of the contract
proposed by Capitol Services for trash removal at a cost of $4,645.44 per
month. Mr. Fuller noted that the new contract includes seven holidays when
trash would not be picked up while all previous contracts since July 2000
included only three holidays. Ms. Jones will contact Capitol Services regarding
this discrepancy.
01.11.05.4 Motion. It was moved and seconded to
approve the proposal from Capitol Services for trash pickup subject to the
contract having the same three holidays as previous contracts. The motion carried (3-0-0).
Next Board Meeting
The next Board meeting will be held on Tuesday, December 6, 2005, following the Annual Meeting.
Adjourn
01.11.05.5 Motion. It was moved and seconded that the Board adjourn at 7:55 pm. The motion carried (3-0-0).