Fairlington Glen Draft
#3
Board Meeting held at 4820 S 31st Street
November 7, 2006
Members Present: Bob Patrician, President; Alison Burns
Trimble, Secretary; Margaret Windus; Treasurer; Charlie Robbins, At-Large; John
Fuller, VP.
Others Present: Ricky Solares,
On-Site Manager; Andrew Barnes, Legum & Norman
Co-Owners present: Maynard Dixon (Ct 16); Greg Lukmire (Ct 15)
The meeting was called to order by Bob Patrician at 7:35pm.
Residents’ Forum
No discussion.
Minutes
07.11.06.01 MOTION
Approve the minutes from October 3, 2006. The motion carried 5-0-0.
Variance Process
07.11.06.02 MOTION
Approve Timberlake variance as submitted. The motion carried 5-0-0.
Greg Lukmire presented draft ideas
for blanket variances. A list of variance standards was discussed.
Greg stressed the need to hold co-owners accountable for
securing building permits for renovations.
The issue of turf damage behind Court 15 was discussed in
relation to construction work. Andrew Barnes will send a letter to the co-owner
regarding these matters.
Transition Planning
John Fuller and Bob Patrician will meet with Cardinal on Nov
15 to go over the remaining issues. Contact will be made after a contract will
be signed and the unit folders will be transferred along with a check for $5000
to allow operating to begin.
CRG Update
Maynard Dixon reported on the Court Representatives meeting.
The group has decided to meet 8 times per year. The goal is to provide the
Board with needed information to inform decision-making by increasing internal
court communications and completing timely court walkthroughs to better keep up
on maintenance of property.
President’s Report
The Board will meet for a strategic planning session in January
on a date to be determined the week of January 8. The Board meetings will be
moved to the first Thursday evening of the month to accommodate the new
management agent and will continue to meet at 4820. 31st while the
FCC is under construction.
Management Report
Andrew Barnes reported the B-Bldg contractors have been
paid. The insurance depreciation from the June storms is continued to be held
back pending receipt of completed work. CAI membership will be continued for a
2 member board representation. This will be more cost effective based on our
use of CAI. Ricky needs new snakes. They are a special order item and will cost
$400-500.
07.11.06.03 MOTION
Move to closed session for the purpose of discussing personnel issues. The
motion carried 5-0-0.
07.11.06.04 MOTION
Move to open session. The motion carried 5-0-0.
Personnel
07.11.06.05 MOTION Move
to adopt and have management implement as part of the 2007 budget, an employee
salary increase compensation pool in the amount of $3,362. The
motion carried 5-0-0.
07.11.06.06 MOTION Move
to adopt and have management implement as part of the 2006 budget, an employee
bonus compensation pool in the amount of $4,362 as two weeks salary. The motion
carried 3-2-0.
07.11.06.07 MOTION
Move to adjourn. The motion carried 5-0-0.
The next regular meeting will be held on December 5, 2006.
The annual meeting will be held November 14, 2006.
Respectfully submitted,
Alison Burns Trimble
Secretary