Fairlington Glen Council of Co-Owners

Board of Directors Meeting Minutes

 

OCTOBER 4, 2005 (Draft)

 

 

Attendees:  Mike Hahn, President; Paul Greenfield, Vice President; Bob Patrician, Treasurer; John Fuller, Secretary.  Absent:  Charlie Robbins, Building & Grounds Liaison.

 

Also Present:  Sara Jones, Community Manager; Ricardo Solares, Facilities Manager; Sandy Heaton (Ct. 6); Dan Shapiro (Ct. 7); Alison Trimble (Ct. 15); Ray & Marilyn Hanzlik, Recording Secretary.

 

Call to Order:  Mr. Hahn, President, called the meeting to order at 7:30 p.m.

 

Approval of Minutes

 

04.10.05.1 Motion.  It was moved and seconded to approve the September 6, 2005 Board meeting minutes.  The motion carried (4-0-0).

 

Building & Grounds (B&G)

 

Mr. Shapiro briefed the Board and the Board discussed the landscaping project on common property and unit modifications at 4284 S. 35th Street that were completed without the required variances. 

 

04.10.05.2 Motion.  It was moved and seconded that Ms. Jones prepare a letter requesting the co-owner of 4284 S. 35th Street to submit a request for variances for landscaping and unit modifications to be  reviewed by the Building and Grounds Committee followed by Board review at the November meeting.  The motion carried (4-0-0).

 

Mr. Solares briefed the Board on the need to level and paint the basketball court.

 

04.10.05.3 Motion.  It was moved and seconded to expend up to $400.00 for materials to level and paint the basketball court.  The motion carried (3-0-1).

 

Landscaping

 

04.10.05.4 Motion.  It was moved and seconded to approve the proposal from Living Colour for fall landscape installations at a cost of $7,318.  The motion carried (4-0-0).

 

04.10.05.5 Motion.  It was moved and seconded to approve the proposal from Davey Tree for tree work at a cost of $4,850.  The motion carried (4-0-0)

 

Payment Reclassification

 

Ms. Jones recommended to the Board that the payment of $4,237 for two drainage repairs this year charged to the Landscape line item be reclassified as paid from the Contingency reserve.

 

04.10.05.6 Motion.  It was moved and seconded that the payment of $4,237 for two drainage repairs this year charged to the Landscape line item be reclassified as paid from the Contingency reserve.  The motion carried (4-0-0).

 

Variances

 

04.10.05.7 Motion.  It was moved and seconded that the variance request to renovate the kitchen and remove a closet at 4123 S. 36th Street be approved.  The motion carried (4-0-0).

 

04.10.05.8 Motion.  It was moved and seconded that the variance request to relocate a rear door and window at 4266 S. 35th Street be approved.  The motion carried (3-1-0).

 

04.10.05.9 Motion.  It was moved and seconded that the variance request for window well covers at 3564 S. Stafford Street be denied. The motion carried (4-0-0).

 

Mr. Shapiro discussed a proposal to remove four parking spaces in Court 8 for safety reasons and use four of the visitor spaces in Court 7 as replacements for Court 8 residents. A flyer will be distributed to all Court 7 and 8 residents regarding this proposal and inviting interested parties to attend the December Board Meeting where the proposal will be addressed.

 

2006 Budget

 

04.10.05.10 Motion.  It was moved and seconded to approve the draft 2006 budget as amended to change the amount of Line Item 47200 (Group Health Insurance) to $13,797.  The motion carried (4-0-0).

 

04.10.05.11 Motion.  It was moved and seconded to approve the renewal of the POS health benefits program for employees as proposed by Legum & Norman.  The motion carried (4-0-0).

 

Next Board Meeting

 

The next Board meeting will be held on Tuesday, November 1, 2005.

 

Adjourn

 

04.10.05.12 Motion.  It was moved and seconded that the Board adjourn at 9:57 pm.  The motion carried (4-0-0).