Fairlington Glen Council Of Co-Owners
September 7, 2004 (Draft)
Attendees: Mike Hahn, President;
Charles Robbins, Vice President; John Fuller, Secretary; Bob Patrician,
Treasurer; Paul Greenfield, Buildings & Grounds Liaison.
Also present: Sara
Jones, Property Manager; Ricardo Solares, Facility
Manager; Inas Hadieh, recording secretary; Dorothy Hutchinson, Court 2 and
Landscape Subcommittee; Mary Bley, Landscape
Subcommittee; Katherine Chinworth, Court 1.
Call to order: Mr. Hahn,
President, called the meeting to order at 7:30 p.m.
07.09.04.1 Motion. It was moved and seconded to approve the
August 4, 2004 Board meeting minutes.
The motion carried (5-0-0).
07.09.04.2 Motion. It was moved and seconded to reimburse
Katherine Chinworth for electrical
repairs to her unit due to loss of power. The amount for reimbursement is
$2,068.87. The motion carried (5-0-0).
07.09.04.3 Motion. It was moved and seconded to reimburse
Dorothy Hutchinson for cleanup cost of her basement due to water entering
through the window well due to gutters that were not cleared. The amount for
reimbursement is $500.00. The motion
carried (5-0-0).
The Subcommittee continues to survey the
community for ideas for landscaping improvements. Mary added that people
continue to nail signs to the trees and lean heavy items against them. Over
time this causes severe damage to the trees and she recommends that a reminder
be placed in the newsletter emphasizing the importance of care for the trees in
the community. Ms. Jones added she has received a proposal from Living Color
for Court 13.
At 7:55 p.m.
Dorothy, Mary and Katherine left the meeting.
07.09.04.4 Motion. It was moved and seconded to approve the
variance request for Ms. Madden to extend her patio fence line, assuming the
owner will assume all costs related to the project, she contact Miss Utility
prior to beginning the job and that Miss Utility submit approval report to
management, the work be done by Long Fence, Ricky oversees the project, and a
more complete description of the job, including drawings from Long Fence, to be
submitted. The motion carried. (3-2-0)
The Board agreed to meet with their broker and
auditor in order to improve their investment strategy.
07.09.04.6
Motion. It was moved and seconded to renew the
Association’s property and casualty insurance program with USI for a one year
period at the cost of $62, 645. The motion carried. (5-0-0)
07.09.04.7
Motion.
It was moved and seconded to authorize Sunguard to
replace the sunshade structure for the pool, pending final approval of the
specifications for the structure, at a cost not to exceed the budgeted amount.
The motion passed. (5-0-0)
Management will request additional information
regarding the repair to the tennis court and basketball court. Action was
deferred until further information is gathered.
07.09.04.8 Motion. It was moved and seconded
that the Board adopt the proposed FY2005 budget as amended. The motion passed.
(5-0-0)
The Board discussed the budget in detail. Mr. Patrician
presented his suggestions and the Board concurred on the importance of
adequately funding the reserve fund.
The next Board Meeting will be Tuesday, October 5,
2004.
07.09.04.9 Motion. It was moved and seconded for the Board to
adjourn at 9:25 p.m. The motion carried
(5-0-0).