Fairlington Glen Draft
#3
Board Meeting
September, 6 2007
Attendees: Bob Patrician (President); John Fuller (Vice
President); Margaret Windus (Treasurer); Alison Trimble (Secretary); Jasper
Thomson (At-Large)
Others present: Beth Cousino (Cardinal)
Co-Owners present: Maynard Dixon (Ct 16); Theresa Nugent (Ct
7); Dave Sherman (Ct 1); Bill Worsley (Ct 16); Scott Tanner (Ct 4)
The meeting was called to order at 7:32pm by President Bob
Patrician.
Residents’ Forum
Window Well Covers
The issue of non-standard window wells was raised. It was
agreed that CRG, the management agent, along
with an article in an upcoming Glen Echo
will help inform residents about the availability of thick plexi-glass
at Home Depot and options on having the plexi-glass
customized to fit our unusually sized wells.
A resident asked if the “antique” Neighborhood Watch sign on
35th Street could removed. The sign has been in place since the
1970’s and looks battered. There was no objection from the Board to requesting
the County to remove it, but the requestor was asked to contact Dean Montayne of the Security Committee for concurrence.
A resident questioned when the newly paved streets will be
painted. Bob Patrician will contact the County to ask that this be done as soon
as possible.
Minutes
06.09.07.01 MOTION
Move to approve the minutes of August 6, 2007. The motion carried 5-0-0.
President’s Report
Emergency
Preparedness
It was noted that September is Emergency Preparedness month.
An article highlighting available information and resources will run in the
September Glen Echo. We need a
committee of energized, concerned residents to help the Glen take the next
steps to prepare our community in the event of disaster, natural or otherwise.
Ct 9 Drain Relining
The Board confirmed the contract of the sewer relining which
occurred in between 3513 and 3519 S Utah Street in Ct 9.
06.09.07.02 MOTION Approve
the US Sewer and Drain contract in the amount of
$ 17,950 plus or minus up to $1000 upon
confirmation of the actual length needed to be relined. The motion carried 5-0-0.
There is the outstanding issue of drainage in the front of
Ct 9 which can be dealt with once the sewer lateral is relined. It was agreed
to ask Blake Giddens with REI Engineering to solicit
bids to correct the problems in that area.
Court 11 Parking
A reminder memo will go out to Court 11 residents to refrain
from parking in the two spots allotted for Glen use. They are to remain open
(save for business use) Monday through Friday 6:30am to 4:00pm. Beth will
coordinate with Dominion Paving to have those spots painted with a large
“STAFF” sign when they are on premises to repaint and seal nearby courts.
Parking Ct 7 and 8
The proposal to switch slots to create a visitors slot
between Court 7 and 8 was discussed. One co-owner present for the discussion
from Court 7 objected to the proposal in its current form. The proposal was
tabled.
Ct 15 Parking Request
A resident wrote to our property manager and requested a
handicapped space. In order to best accommodate the request in as timely a
manner as possible, the Board agreed to ask the nearby residents to swap spots
in order to give the end spot to the requestor. Alison Trimble will facilitate
the request and report back to the Board.
Pool Complex Report
Dave Sherman reported on progress. He reviewed the options
document he prepared outlining the project needs which has been vetted by the
Maintenance Committee. The schedule for potential construction has shifted to
begin next September rather than early in the year which has the support of the
Pool Committee and the Pool/Office/Workshop Task Group.
Maintenance Schedule
An article will go in the next newsletter outlining the
maintenance schedule.
2008 Budget Material
Margaret Windus reviewed the
budget material. The material will be distributed with the September Glen Echo. Residents will be invited to
a Community Forum on Thursday, September 20th to discuss the draft
2008 Glen Budget among other issues.
06.09.07.03 MOTION Move to approve the draft 2008 budget as presented.
The motion carried 5-0-0.
Management Report
Beth Cousino gave the management
report A question was raised as to what can be done to
repair the Ct 10 sinkholes which appear to emanate from the recent sewer
repair. Beth will task staff to move
some dirt left from the Ct 9 sewer repair Ct 10 as a short term fix and contact
Dwyer Plumbing to bring in more fill as a long term solution. The Ct 2 tar
spill by Mount Vernon Paving has been somewhat mitigated but residents think
more needs to be done. There is a question as to whether the material spilled is
seal coat material or tar. Beth will ask Dominion Paving for a second opinion
on how to improve the area.
Variance Policy Issues
The Board reviewed the list of
solutions to various long standing policy violations. It was agreed that some
standards will be eased and others will be more strictly enforced.
Changed standards will be incorporated in the Handbook, which is under
revision. The CRG was asked to survey their courts on (a) items other than
bicycles, tricycles and baby carriages in B-Building hallways and basements,
(b) vines or plants with vine-like qualities on building facades or fences, (c)
storm/screen doors in poor repair, (d) windows that do not have the
"six-over-six" pane pattern formed by grid bars approximately 3/4
inches wide, and (e) window well covers other than flat plexiglass
cut to window well shape. The Board also asked that CRG designate a small
subgroup of its members to recommend a reasonable range (perhaps 4 or 5) of
rear lights that fit well in the community.
06.09.07.04 MOTION Move into closed session for the purpose of
discussing delinquencies. The motion carried 5-0-0.
06.09.07.05 MOTION Move into open session. The motion carried 5-0-0.
Adjourn
06.09.07.06 MOTION Move to adjourn. The motion carried 5-0-0.
The meeting was adjourned at 9:50pm.
The next meeting will be held on
October 4, 2007 at 4820 S 31st Street at 7:30pm.
Respectfully submitted,
Alison Burns Trimble
Secretary