Fairlington Glen                                        Draft #2

Board Meeting

September 4, 2008

 

Present: Bob Patrician (President); John Fuller (VP); Margaret Windus (Treasurer); Jasper Thomson (At-Large) Alison Burns Trimble (Secretary); Terry McGuire, Cardinal Management

 

Co-Owners:  Maynard Dixon (Ct 16); Dale May (Ct 11); Regina Smith (Ct 9); Fred Hohlweg (Ct 9); Jocelyne Corderot (Ct 1); Bill Worsley (Ct 16)

 

Bob Patrician called the meeting to order at 7:30pm.

 

Residents’ Forum

 

Several residents raised concerns about the black corrugated drain extenders that are being used in the Glen to deflect water away from the buildings as being a primary location for mosquito breeding. A notice will be placed in the next Glen Echo alerting residents to shake out any excess water by removing the extender and draining it to prevent breeding. The balance of competing needs between keeping basements dry and removing standing water which contributes to the mosquito problem was discussed.

 

A Court 9 resident asked about replacing the unit front door. The resident is having difficulty obtaining the same configuration of door and all the doors in the row are the same. The resident was advised to choose a similar door and submit a variance request to the Board.

 

The next Landscape Committee meeting will be held Tuesday, September 16 with the contractor (Environmental Enhancements).   

 

Minutes

04.09.08.01 MOTION Approve the minutes of August 7, 2008. The motion carried 5-0-0.

 

President’s Report

 

Landscape

As noted in the Residents’ Forum, the next Landscape meeting will take up the issue of refining the Glen’s pesticide policies with the contractor.

 

Comcast

Rees Broome, Counsel for the Glen, has been working with the Board and Comcast toward a signed agreement on how cabling is to be installed within the Glen. The Meadows has recently concluded this type of agreement and the Board looks forward to reaching a similar accord.

 

Pool Complex Update

The timeline for renovating the pool/maintenance building was reviewed. The Board expects bids to arrive within the next two weeks. A closed meeting of the Board will be held Thursday, September 25 at 7:30pm to review the closed bids.

 

Variances

04.09.08.02 MOTION Move to approve the attic renovation at 4217 S 36th Street. There are no structural changes and the County has approved the permits. The motion carried 4-0-1.

 

Treasurer’s Report

 

The Finance Committee has spent a lot of time reviewing ways to reduce our water and sewer costs. Bill Worsley has analyzed out usage over time and it has gone down, however the water and sewer rates continue to increase dramatically due to the need for the County to update its treatment facility. The Committee investigated the possibility of separately metering each unit and found the costs to be prohibitively expensive. The idea was raised to investigate whether the pool could be sub-metered so as not to incur sewage rates on that water. Fairfax County allows sub-metering but Arlington does not. The Board will explore working with other Arlington Communities to see if an exemption can be obtained. A letter has been drafted from the Glen to the FCA (Fairlington Citizens’ Association)

 

The 2009 budget as drafted by the Finance Committee was reviewed. The proposed increase is 5.5%.

 

04.09.08.03 MOTION Move to approve the 2009 Glen Budget as drafted by the Finance Committee for distribution to the Community with a co-owner meeting for comment to be held on Wednesday, September 17. (Adoption of the proposed budget will occur at the November Annual meeting.) The motion carried 5-0-0.

 

Bill Worsley presented the Reserve Study that has been prepared for 2008 as an update to the last comprehensive study which was completed in 2003. The Glen is required by law to have a reserve study completed every 5 years. Bill reviewed all the information included in the study, the compilation of physical plant surveys done over the last 3 years along with projections of the depreciation of all common capital assets to arrive at a 10 year projection of funding needs.

 

04.09.08.04 MOTION Approve the 2008 Reserve Study as prepared by the Finance Committee. The motion carried 5-0-0..

Closed Session

 

04.09.08.05 MOTION Move into closed session for the purposes of discussing personnel matters. The motion carried 5-0-0.

 

04.09.08.06 MOTION Move to open session. The motion carried 5-0-0.

 

 

Adjourn

 

07.08.08.07 MOTION Move to adjourn. The motion carried 5-0-0.

 

The meeting adjourned at 9:45pm. A Special Meeting of Co-owners will be held on Wednesday, September 17. A closed Board meeting will be held on Thursday, September 25. The next regularly scheduled meeting will be held on Thursday, October 2 at 7:30pm.

 

Respectfully submitted,

Alison Burns Trimble