Fairlington Green Board of
Directors
Meeting Minutes
Date: February 18, 2004 at the Fairlington Community Center, Room 4
Attending: George Grant, President
Pat McDermott, Vice President
Kevin Silard, Member at Large
Joan Trelease, Secretary
Sher Opal, Representing Legum & Norman, Inc. - Property Management Firm
Homeowners Cathy Becker, Sandy Page, Tania O’Neil, Madeline Lynch, Brenda Burns,
Lauren Roberts and Barbara Williams
Absent: Jeanne Clarke, Treasurer
Meeting Called to Order: By the Board President at 7:05pm
Quorum: Determination of a Quorum made by the Board President
Homeowner Forum:
1. Madeline Lynch
a. Trash littered near the 3100 area of S. Stafford not being picked up.
Discussion: Ms. McDermott will contact Fair Dogs as the area identified is near the dog park. She will also contact Arlington County and ask them to monitor the trashcan that is located at the entrance of the dog park. Legum and Norman Manager, Ms Opal will contact the Trash Company and request they pay closer attention to the trashcans in the area. Board members also stated that it is not the Kindred’s job to pick up that kind of trash and that it is common courtesy for neighbors to pick up trash like that and not let it pile up as a test of the Kindred’s.
2. Tania O’Neil
a. Requests a variance for kitchen remodeling.
Discussion: After ensuring that it is not a weight-bearing wall based on letter from Ms O’Neil’s Structural Engineers, a variance was approved by the Board President and seconded by the other Board Members.
3 Lauren Roberts:
a. Presented the Board with 10 signed letters by homeowners stating that only slate tiles be used when roofs are replaced.
Discussion. At the last Annual Meeting in September the Board discussed that information was being gathered to investigate the use of synthetic tiles as opposed to slate tiles as a means of cost containment when roofs are replaced. There has been no further discussion since that time nor has the Board made any decision to change to a synthetic material.
b. Concerned that the community is committed to a 5-year sewer pipe contract.
Discussion: The Board President stated we are not locked into a 5-year contract and if we are not satisfied with the work being done we have the option to stop the contract.
4. Brenda Burns:
a. Over the last 20 years she has agreed and disagreed with the Board but to have an inflammatory letter written and circulated by Ms Roberts to homeowners is not what this community is about. As a homeowner she does not support such tactics. The Board members are volunteers and if the homeowners are concerned about issues they need to attend the monthly meetings.
Discussion. Board Vice President noted that Board members were not given a copy of the letter and when asked if that was a conscious decision on her part not to give Board members copies of the letters. Ms Roberts answered yes. As a Board member acting on behalf of the community the Board needs to be included when such letters are circulated. Two other Board members speaking out as homeowners voiced their dissatisfaction to the circulated letter.
5. Madeline Lynch:
a. Requests a copy of the Board agenda and minutes without being charged $15.00
Discussion. The Board agenda and minutes will be put on the web site. This is the first month this is being done. The $15.00 charge for copying is a Legum and Norman standard charge.
6. Barbara Williams:
a. As a 30-year homeowner she has contributed monies in the past to ensure that the roofs would always be replaced with slate.
b. Voiced concern that not all homeowners have access to a computer to view Board agenda and minutes.
Discussion: The Community newsletter will contain highlights of the monthly Board meetings. Synthetic tiles would only be used in roof replacement with the approval of the community.
Approval of minutes: The Vice President moved as corrected the minutes for December and January be adopted. The Member at Large seconded. The minutes were adopted unanimously.
President’s Report:
No report
Treasurer’s Report:
No report. The Treasurer was not present
Committee Reports:
a. There is a lot of sand in the parking lots and curbsides that needs to be picked up. Legum and Norman Manger, Ms Opal stated the sand would be picked up in March.
b. The tree maintenance recommendations were sent to the Board. In past years tree maintenance was categorized into 3 areas. This year all trees that needed work are categorized as needs to be addressed this year.
Discussion: Need an additional $18,692 to address the tree program. This would mean reviewing the current roof replacement schedule. Resolution: Reallocate the money for Landscaping provided Seale Engineering sends us a memo that there would be no foreseeable problem readjusting the roof replacement schedule for one year.
c. Sandy Page will contact the Arlington County to see if a cooperative can be arranged to
plant bushes along Quaker Ln
d. Landscape Committee volunteers will look at the circle near 3255 S.Stafford St and recycle some of the plants and bulbs.
e. Landscape Committee Chair requests if a homeowner who writes gardening articles for the Green can add his business address.
Discussion: The Board decided that this would be a conflict of interest.
f. Joan Kindred will now incorporate a spreadsheet format to track when landscape problems are identified and addressed.
g. An accident occurred on Quaker Lane last w/e and there is still glass and debris at the site.
Discussion: Board Vice President reported the debris to the County’s Office of Public Works on Tuesday 2/17/04. No response as of 2/18/04
h. Cypress trees will be planted as replacement trees on Quaker Ln.
The newsletter will be ready for delivery by the 2nd w/e in March. Homeowner Sandy Page stated the newsletter was excellent and printed important information.
Monthly Financial
Management Report:
a. The concrete and asphalt repairs. The Board President, the Legum and Norman Manager, Ms Opal and the contractor will walk through the community in March noting those areas that need to be repaired. They will also address the water-pooling problem at 3143 S. Stafford and report this to the County The asphalt near the swimming pool is under last years contract and will be completed in the spring.
Old Business:
1. Board approved letter after corrections made to be sent to Mr. Wu regarding motorcycle storage.
New Business:
1. The cost for new light fixtures will be $331.62. The Board approved the cost. Engelking will install the new fixtures
2. The new proposal for the Masonry Repair contract was just received. Needs to be reviewed.
3. Joint Sponsorship by the Green and Legum & Norman of the Fairlington 5K Run / 1K Fun Run requiring a sponsor fee of $250.00 was considered and declined by the Board.
Meeting Adjourned:
8:50pm.
Submitted. Joan Trelease, Secretary