Fairlington Mews Board of Directors

III. Approval of Minutes. Approval of the minutes for the May 27, 2003 meeting was deferred until the September 23rd meeting, there being a question about “conditionality” regarding landscaping.

IV. President’s Report. There was no President’s Report.

V. Treasurer’s Report. Seth Low asked that the board pass a resolution, recommended by the Association’s accountants, regarding the most beneficial tax status for the Association. The following was moved, seconded, and passed unanimously:

The Association elects to apply all or part of the excess assessment income to the following year’s assessments and that such final amount shall be at the Board’s discretion.

This information will be passed on to Goldklang, Cavanaugh & Associates, P.C.

VI. Committee Reports

A. Landscape Committee. Penny Glass reported that due to problems trying to get contractors to submit bids, the weather, and other time commitments, the Landscape Committee was unable to spend its entire 2002-2003 budget, and asked that the remaining $4650 be carried over to the 2003-2004 budget year.

B. Recreation Committee. David Biette reported on the success of the Fairlington FINS swim program, one week of which was held in the Mews in July. He reported that he had found someone to look after tennis, and that several social events were planned, including a dog swim for the last day the pool is open. Laurie Olivas expressed concern that the basketball hoop was too close to the flower beds.

C. Newsletter Committee. Ron Patterson reported that the newsletter was held to include the results of the Association’s election, and would be out imminently.

D. Stairwell Refurbishment Committee. Sher Opal said that the work on the stairwells had begun the previous week and would not be done until the week of September 2nd. She said that the delay had been reported in the newsletter.

E. Trash Committee. No report.

VII. Management Report. Sher Opal referred to the monthly report submitted in the board members’ packets.

VIII. Unfinished Business.

A. Roof replacement. To be coordinated with Seal Engineering.

B. Painting. The painting contract is for three years and includes a cancellation clause. The foreman left a cell phone number so that homeowners could coordinate the painting of front doors.

C. Brickwork. Seal Engineering gave specifications for repairing some of the brick work, some of which had been poorly repaired three years ago.

D. Discussion of the management contract and the outline for committee roles and responsibilities was deferred (moved, seconded, and unanimously approved) until the September meeting.

IX. Old Business

A. Drainage in Court 9. David Baker and Gene Gurney had submitted a report to Sher Opal regarding the drainage problems. Sher will meet with the engineer and the contractor who did the work to see if the latter has the capability to do the work properly; she will also see that landscaping around the drain area is properly completed.

Gretchen Martin asked that management provide the board with a copy of the engineer’s report on the drain problem; Sher agreed to get a copy to each member. Gretchen also asked that homeowners in Court 9 be involved in the process, and that the board be informed on what ultimately will be done. David Biette asked that the engineers are made aware of the hardscape proposals for the court.

X. New Business

A. Tree Removal in Court 2. Sher Opal referred the board to the arborist’s report on the health of the big tree in Court 2. After considerable discussion, the following was moved, seconded, and approved unanimously:

The dying large tree in Court 2 shall be removed as soon as possible.

Replacement of the tree was referred to the landscape committee.

B. Hardscape in Court 9. The board voted unanimously to defer discussion of the proposed hardscape in Court 9 to a future meeting.

C. Hardscape in Court 5. The board voted unanimously to spend $3130 for the proposed hardscape in Court 5. David Biette asked that neighbors be notified of the hardscape installation before any work is started.

D. Variance. The board voted unanimously to approve a variance request by Thomas Roberts (3616 South Wakefield Street), to install a 9-light (3 by 3) exterior front door to replace the worn original 12-light (4 by 3) door. The board also approved a French-style door (15 light, 3 by 5) to replace the exterior kitchen door.

E. Carriage Lamps. Sher explained the difficulties that Courts 10 and 11 had had with the carriage lamps and discussed two proposals to replace the lamps in Court 10 and half of Court 11. The board asked that she get another quote for Court 10 and all of Court 11 and submit a photo of the proposed lamps for review.

F. Variance. The board voted unanimously to grant a retroactive variance to John and Kristin Gossel (4606 South 34th Street) and Mary Jablonicky (4608 South 34th Street) who replaced shrubbery and borders in front of their units.

G. Variance. The board voted unanimously to grant a variance to Gene McClelland (4629 South 36th Street, A-2) to install a black exterior kitchen exhaust vent, 14 inches by 14 inches (Broan #509), to replace an existing stainless steel 11 inch by 11 inch vent.

H. Roof Leaks. The board voted unanimously to spend $800 to re-evaluate all of the roofs in the Mews to see if the current replacement schedule is still appropriate. There has been some leaking reported in the asbestos roofs which are not to be replaced for a while.

I. Work Orders. The board asked management to provide a copy of all work orders with dates of request and dates of completion.

J. Sewer Pipe Lining. Sher Opal reported that nothing had been done to date, and that Fairlington Green had a number of broken lines which was the company’s priority. She said that she wanted to see how the replacement went in the Green before work begins in the Mews, and that the board might want to consider cancelling the contract. The Mews had committed $16,500 at the contract signing and we would likely get that amount of work done. She added that she did not want to move residents while the work was done.

K. Vehicle Information. The board voted unanimously to provide a list of homeowners to the Arlington County Commissioner of the Revenue. This has been done regularly in the past.

XI. Establishment of Next Meeting. Established for September 23, 2003 at 7:30 p.m. at the Fairlington Community Center.

XII. Adjournment. The meeting was adjourned at 9:30 p.m.